Administrative Project Manager

Eastern Research Group, Inc.
dental insurance, life insurance, paid holidays, sick time, 401(k), profit sharing
United States, D.C., Washington
1200 Pennsylvania Avenue Northwest (Show on map)
Nov 16, 2024
ERG is a research and consulting firm that provides a wide range of support to federal, state, and commercial clients. ERG offers multidisciplinary teams with nationally recognized skills in engineering, science, economics, public health, informational technology, and communications. We hire people with the best minds and then provide them with a vibrant and flexible environment in which to develop their careers. The qualified individual must be highly motivated with the skills to prioritize, perform, and communicate effectively in a fast-paced environment. The Administrative Project Manager will oversee and support the administration and coordination of proposals and projects related to hazardous and solid waste management, climate change, emergency management, and environmental justice. This role involves managing proposals, project schedules, budgets, and communications while ensuring compliance with contract requirements. The position is pivotal in facilitating project workflows, providing administrative support, and liaising between stakeholders, including internal teams, subcontractors, and regulatory bodies. Job Description: Proposal Coordination and Oversight: Monitor the pipeline of anticipated requests for proposals Plan, coordinate, and monitor project timelines, milestones, and deliverables for proposals Organize strategy discussions related to proposal development Ensure proper staffing of proposals; coordinate technical, editorial, and cost reviews Ensure timely submission of proposals Project Coordination and Oversight: Plan, coordinate, and monitor project timelines, milestones, and deliverables Assist in establishing project priorities, aligning them with program objectives and compliance standards Support budget tracking, procurement, invoicing, and reporting processes Administrative Support: Provide daily administrative support to project managers and team members, including scheduling meetings, preparing agendas, and documenting action items Manage documentation, including project records and reports, and ensuring compliance with contract requirements Assist with contract management and vendor communication Communication and Stakeholder Management: Serve as the primary point of contact for internal and external stakeholders, ensuring consistent and transparent communication Prepare regular project status reports, updates, and presentations for leadership Respond to questions promptly, coordinating information flow and issue resolution Job Description: Bachelor's degree in Project Management, Business Administration, Environmental Science, or a related field Project management, such as Project Management Professional (PMP) or Association of Proposal Management Professionals (APMP) (Foundation, Practitioner, or Professional), desired 5+ years of project management and administrative experience, ideally in a regulatory or environmental context Strong organizational and multitasking abilities Excellent written and verbal communication skills Proficiency in project management tools (e.g., Microsoft Project, Asana) Familiarity with federal environmental regulations is a plus ERG offers competitive salaries and excellent benefits, including health and dental insurance, life insurance, long-term disability, educational benefits, FSAs, a generous 401k plan, profit sharing, an EAP, 11-20 paid vacation days per year, 10 paid holidays per year, 56 hours or more of sick leave (based on the state you work in) per year (pro-rated for part-time) and more. The salary range for all positions depends on the years and type of experience. ERG is an equal opportunity employer and complies with all applicable EEOC and affirmative action regulations. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. As such, successful candidates must be committed to working with diverse and inclusive teams. Please be aware, the only authentic corporate domain for ERG is https://www.erg.com. ERG may, on occasion, screen applicants via telephone or video interviews via Skype, Teams, GoToMeeting, or another type of video platform. However, any candidate extended a job offer might be asked to meet in person with an ERG employee before providing confidential personal information associated with new employment. If you're a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access ERG's online application process as a result of your disability. To request accommodation, please contact Human Resources via email at Resumes-Lex@erg.com or call (781) 674-7293. As ERG is a friendly, flexible, inclusive environment and has clients who are committed to making the world a better place, ERGers are incredibly dedicated. We promote and recognize principles of fairness, equity, and social justice in the work we do, the partnerships we foster, and the culture we value both within and outside of our organization.