Office Administrator

We are seeking a dynamic and organized individual to join our team as an Office Manager. This dual-role position requires a professional who is adept at managing the day-to-day operations of the office while providing limited high-level administrative support to our executive team. The ideal candidate will be resourceful, proactive, and capable of juggling multiple priorities with grace and efficiency.This position requires a high level of flexibility and adaptability, as the successful candidate will need to manage various tasks and responsibilities in a fast-paced environment. Standard office hours apply, but occasional overtime may be required to meet deadlines or support executive needs.

Office Management

• Oversee the day-to-day operations of the office, ensuring a smoothly functioning work environment.

• Manage office supplies inventory and place orders as necessary.

• Coordinate maintenance and repairs of office equipment and facilities.

• Facilitate office layout planning and office moves and manage and maintain office seating plan.

• Assist with the onboarding process for new employees, including setting up workstations and arranging necessary equipment.

• Develop and implement office policies and procedures and ensure compliance with company standards.

• Plan and coordinate office events, meetings, and employee activities.

• Serve as the primary point of contact for office-related inquiries and issues.

Executive Support

• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.

• Organize and maintain confidential files and records, ensuring information is easily accessible and up-to-date.

• Assist in the preparation of reports, agendas, and materials for meetings.

• Handle special projects and assignments as required by the executive team.

• Associate's degree, Bachelor's preferred, in Business Administration, Management, or a related field preferred.

• Proven experience as an executive assistant, office administrator, or in another relevant administrative role.

• Exceptional organizational and multitasking abilities.

• Strong verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Ability to handle sensitive information with discretion and confidentiality.

• Strong problem-solving skills and the ability to work independently.

• Detail-oriented and able to manage multiple priorities effectively.

• Professional demeanor and strong interpersonal skills.