Flight Coordinator - Aeronautical Sciences

TITLE

Flight Coordinator

JOB SUMMARY

This position is responsible for tracking all flight related activity for TWU Flight Students. The flight coordinator will work with Chief Instructor and assist in overseeing aspects of the student aviation training flights. This includes scheduling training blocks, ensuring compliance with aviation training objectives, and ensuring completion. The Flight Coordinator will also be responsible for maintaining flight records, invoicing, and charges for training. The role requires strong organizational skills, excellent communication abilities, and a deep understanding of flight training requirements. The successful candidate will work closely with various departments to ensure that all training needs are met and that the training programs align with the overall goals of the organization. This position offers an exciting opportunity to contribute to the development of aviation professionals and to play a key role in the safety and efficiency of aviation operations within the department. The Flight Coordinator position is critical for monitoring the student billing and reconciling student invoicing. This position will track Federal Aviation Administration (FAA) course completion records. Work is performed under general supervision.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Director and Associate Director

Supervises: May supervise dispatcher employees

ESSENTIAL DUTIES - May include, but not limited to the following:

* Review and reconcile vendor invoices.

* Maintain and monitor various Student Flight Account Balances.

* Coordinate and track simulator usage.

* Provide confidential communications to each student with flight account balances.

* Create system and track all student flight payments.

* Monitor and adjust student flight blocks as needed.

* Track and communicate scholarship awards to students.

* Track FAA Part 141 Course Completion.

* Coordinate scheduling for student flights.

* Responsible for all aircraft and simulator dispatch function required as part of the TWU FAA Air Agency Certification under CFR Title 14 * 141.

* Submit approved vendor invoices to Business Manager for payment processing.

* Communicate all student status changes to Chief Instructor as needed.

* Provide monthly student status reports.

* Hire and supervise dispatch employees.

ADDITIONAL DUTIES

* Participation in marketing events and activities.

* Some travel may be required.

* Travel to Denton Municipal Airport as needed.

* Performs other duties as requested.

EDUCATION

Bachelor's degree required. FAA Dispatch Certification or Pilot Certification a preferred.

EXPERIENCE

Two or more years of experience in accounting/record keeping, preferably in service-related industry or education. Preferred experience in aviation operations, particularly flight, a plus.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

* Skilled at keeping detailed records.

* Strong organizational skills - detail oriented, ability to prioritize and be proactive.

* Ability to work with common record keeping software applications, MS Excel, Google Drive, etc.

* Customer service experience - Ability to communicate with people sensitively, tactfully, diplomatically, and professionally at all times.

* Ability to multi-task.

* Ability to be flexible and deal with change.

* Ability to work under pressure with minimal supervision.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. Other physical demands of this position include repetitive hand motion, hearing, listening, talking, walking, bending, stooping, reaching overhead, pulling, pushing, climbing stairs, kneeling, squatting, and lifting up to 10 lbs.

The employee may be required to travel, work weekends, or be on call.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment. Employees could work outdoors and may not be protected from weather conditions. There could be sufficient noise to cause the employee to shout in order to be heard above the noise level.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Texas Woman's University strives to provide an educational environment that affirms the rights and dignity of each individual, fosters diversity, and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate.

Texas Woman's University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, gender, sex, sexual orientation, ethnic origin, age, veteran's status, or against qualified disabled persons.

All positions at Texas Woman's University are deemed security sensitive requiring background checks.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.