Project Analyst

This 1-year contract position provides executive-level administrative, financial, and programmatic support to the financial managers, Administrative Officers (CAOs), Academic Program Management Officer (APMO), and the Vice Dean of Basic Sciences. The incumbent works on various projects within the Basic Science Departments under the general direction of the financial manager, CAOs, Department Chairs, APMO, and Vice Dean of Basic Sciences. The incumbent assists in the development, revision, and implementation of short- and long-term departmental strategic plans for the Admin team and Departmental operations. Also, the incumbent supports various Educational Outreach Projects and events, including the annual Krebs Symposium, Women in STEM Symposium, and Basic Sciences Symposium. This is a 1-year contract position (from the hired date) with the possibility of extension. The Project Analyst will be involved in the day-to-day operations of the Administrative team while also contributing to long-term project planning and execution, especially in the areas of financial management. Activities include gathering, compiling, and organizing data and information for reports, drafting proposals and reports, and other work products; supporting PR campaign and digital and traditional media communications activities, including updating the website and other social media contents for the Basic Sciences Departments; organizing files and formatting documents; planning remote and in-person events; liaising with partners within UC Davis, at other academic institutions, and relevant nonprofit organizations or governmental agencies; and, other program administration support. The Project Analyst will support other duties as assigned.

Apply By Date: 11/26/2024 at 11:59 pm - Interviews and recruiting process may occur at any time

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

Minimum Qualifications

• Bachelor's degree in a related area and/or equivalent experience / training.
• More than 2 years of experience managing and administratively coordinating large-scale conferences, meetings, and events.
• At least 2 years of experience in executing PR campaign and social media strategy.
• At least 2 year of experience in marketing and budget planning.
• Excellent interpersonal, written, and verbal communication skills to communicate across all mediums effectively and professionally (written, verbal, social media, etc.)
• Excellent typing, writing, editing, and proofreading skills to produce correspondence, training manuals, and other written materials quickly and accurately.
• Excellent interpersonal, verbal, and written communication skills to interact with a diverse group of individuals clearly and effectively at all levels within the organization to secure and/or provide or present information to clarify situations, resolve problems, and foster and promote the goals of the organization.
• Analytical skills to develop policy and procedures and identify areas to improve and streamline processes and resources; develop action plans based on the information.
• Excellent critical and innovative thinking skills to address moderately complex issues and present nuanced analyses.
• Experience working as part of a team that develops and delivers effective solutions.
• Experience using analytical skills to research and interpret data and policy, contribute to solutions, forecast the impact of potential actions, develop logical conclusions, and/or recommend solutions.
• Experience coordinating large volumes of work; managing detailed projects with conflicting priorities and competing deadlines; and establishing goals and workload priorities.
• Organizational and time management skills to prioritize workload and meet deadlines, develop and carry out project assignments efficiently and timely, and provide accurate and concise documentation of activities.
• Demonstrated ability and experience with scheduling and coordinating meetings, events, and logistics, and working with vendors.
• Knowledge and experience with online meeting platforms, such as Zoom, WebEx, or Microsoft Teams.
• Must possess working knowledge of applicable software, applications, and programs - Microsoft Office, Tabeau, Canva, Instagram, LinkedIn, Facebook, Twitter, and basic video editing.
• Experience providing customer service skills & exercising diplomacy in dealing with others & resolving potential problems & discrepancies.
• Demonstrated political acumen to work in an executive-level office environment, and ability to represent leadership with tact and discretion to all constituents.

Preferred Qualifications

• More than 2 years of marketing and event management experience.
• More than 2 years of experience in planning and executing PR and social media strategy.
• Experience performing purchasing-related tasks including, but not limited to, placing orders, researching product specifications, obtaining & providing cost comparison information, interpreting the terms & conditions of contracts & determining total costs, including tax & shipping.
• Experience with social networking, website content development, and the creation of compelling presentations in multiple media for a wide range of target audiences.
• Project coordination/management experience.
• Knowledge and skills to analyze and review financial documents.
  
  

Key Responsibilities

• 50% - Financial Support
• 20% - Administrative Support
• 30% - Basic Sciences Departmental Initiative and Programmatic Support
  
  

Department Overview

The Department of Biochemistry and Molecular Medicine's mission is to conduct world-class research in biochemistry and molecular medicine, to excel in undergraduate, graduate and medical education, and to serve the university through leadership in forums committed to graduate and professional school admissions and curriculum. Research in the Department of Biochemistry and Molecular Medicine addresses the fundamental molecular aspects of cell biology, gene expression, cancer biology, membrane biology, glycobiology, neurobiology, muscle physiology, human genetics, chemical and structural biology, molecular imaging and drug development. In addition to innovative research activities, faculty are involved in the teaching and training of medical and doctoral students.The faculty of the Department of Biochemistry and Molecular Medicine maintain laboratories in the Davis Campus at Tupper Hall and in the Department of Chemistry. In Sacramento, the Department maintains laboratories at the Oak Park Research Building, UC Davis Cancer Center and MIND Institute. The Department of Biochemistry and Molecular Medicine strives to build and maintain a culture and climate based on mutual respect and caring. We recognize and cherish the richness contributed to our lives by our diversity. We further recognize the right of every individual to think, speak, express and debate any idea. We support and uphold the UC Davis Principles of Community.

POSITION INFORMATION

• Salary or Pay Range: $26.82 - $47.61
• Salary Frequency: Hourly
• Salary Grade: Grade 19
• UC Job Title: PROJECT POLICY ANL 2
• Number of Positions: 1
• Appointment Type: Staff: Contract, 1-year Contract (from the hired date) - with the possibility of extension
• Percentage of Time: 100%
• Shift Hours: 08 hours
• Location: Oak Park Research Building (HSP047)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)
• This is not a H-1b Visa Opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Occasional Up to 3 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

Campus, medical center or other university setting and various external venues. At this time, this position will be hybrid with the possibility of full-time working onsite in the future as appropriate.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere