HR Staff Associate

Rutgers University

United States, New Jersey, Newark

Nov 18, 2024

Position Details

Position Information

Recruitment/Posting Title	HR Staff Associate
Posting Number	24TM0456
Department	Human Resources - Nwk
Overview	Rutgers University-Newark (RU-N) is uniquely situated in the heart of Newark, NJ where we offer abundant opportunities for professional and educational advancement are available to the local, state, national and global community on our campus. Our renowned and distinguished faculty members hold internationally recognized honors, awards, grants, and fellowships. Our committed staff support the university's administrative, academic, research, community engagement, and student life programs to enrich the student's experiences in their pursuit of academic achievement. The Office of University Human Resources - Newark ( UHR-N) supports both faculty and staff. We are the driving force responsible for recruiting and retaining talent who share similar values and fully support the mission and vision of Rutgers University - Newark. We connect skilled and talented people with employment opportunities to achieve professional success, provide multi-disciplinary experience, increase network opportunities, and fulfill career aspirations. Our dedicated team is passionate about fostering a fair and enriching work environment as we support the employment needs of each school/department/unit. We have a collaborative and innovative group that has over 40 years of combined experience in higher education and Human Resource management. We host Staff Appreciation events that successfully engage and connect our employees. Event attendance increased from 66% in 2020 to 77% in 2021 with overall positive reviews from each session. We serve as specialists in areas of benefits administration, professional development, traditional day-to-day HR functions, and everything in between that enable members of the faculty and staff to focus on what they do best in supporting our student community. We are looking for an HR professional with a passion for employee engagement, demonstrated administrative and project management skills, and a willingness to grow within the HR and higher educational environment. Wouldn't you want to be a part of a dynamic and transformational team such as UHR-N? If you're just starting your career or coming with years of valuable experience, please consider applying to this posting. We are excited to meet you.
Posting Summary	Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Human Resources (HR) Staff Associate -Recruitment. This role will serve under the leadership and supervision of the Associate Director of Human Resources. The HR Staff Associate provides professional and administrative support for the Office of Human Resources. This position is responsible for and not limited to the following: Working closely with HR Liaisons and University Human Resources (UHR) to assist with the talent acquisition process Supporting HR Liaisons with preliminary review of all employment transactions Providing explanations when escalating postings to the Associate Director and Sr. Staff Associate and serving as the HR Liaison between the Newark campus and UHR-Newark Creating and analyzing reports, converting data into information to assist with decision-making Maintaining relevant spreadsheets and updating departmental databases regularly Ensuring alignment of recruitment process with compliance to internal policies, negotiated contractual agreements, and legal requirements Collaborating with RU-N IT to problem-solve technical inquiries as required by operating system changes or enhancements Supporting HR-Newark team with preparation, administration, and implementation of projects, events, etc. as required Managing, scheduling, maintaining the office calendar, and responding to office emails timely Addressing client inquires, acting as a liaison for professional staff, and cooperating with employees throughout the university Performing other duties as assigned The ideal candidate demonstrates reporting abilities, analytical thinking, organizational skills, a thorough understanding of Human Resources and Business needs, computer proficiency, and confidentiality.
Position Status
Hours Per Week	40
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA	Nonexempt
Position Salary	$40,000 to $45,000
Payroll Designation	PeopleSoft
Terms of Appointment	Temporary Staff Appointment - Salaried 12 Month

Qualifications

Minimum Education and Experience	Requires a Bachelor's degree in a related field, or an equivalent combination of education and/or experience. Requires up to two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.
Certifications/Licenses
Preferred Qualifications	Experience in higher education preferred
Required Knowledge, Skills, and Abilities	Requires a Bachelor's degree in Human Resources, Business, and/or Communications or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, report writing, and the ability to maintain confidentiality Requires a minimum of 2 year's of relevant experience Requires excellent communication, organizational, interpersonal, and computer skills Must be able to perform multiple tasks in a fast-paced environment Requires meticulous attention to accuracy and details Must be proficient in the use of Microsoft Excel
Equipment Utilized	Internal systems such as Microsoft Office, ROCS, HCM Cloud, and etc.
Physical Demands and Work Environment	Occasional lifting of 20-30 pounds.
Special Conditions

Posting Details

Posting Open Date	11/06/2024
Posting Close Date	02/04/2025
Open Until Filled	No
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement