Administrative Assistant

TEKsystems
$18.00 - $21.00 / hr
United States, Arizona, Tempe
Nov 19, 2024
Hiring an Administrative Coordinator for our Client in Tempe! This position supports the administrative needs of the Loan Servicing Department as well as coordinating the operations and support of the overall office. Location: Onsite, Tempe, AZ - off Priest Schedule: M-F, 7am to 5pm (8 hour shift) Description: * Manage the reception area of the lobby. * Greet and assist visitors. * Receive and distribute office mail daily. * Handle general tasks for the overall office including, ordering supplies and ensuring that the break rooms and coffee areas are fully stocked. * Prepare for office meetings, including the assembly of presentations, reserving rooms, and arranging refreshments. * Provide temporary badge support for associates/visitors and maintain the security of the badges when not in use. * Assist in the maintenance of the office, including, but not limited to submitting maintenance and extended air conditioning requests to building management. * Schedule the use of building common areas. * Accompany on-site vendors. * Provide Loan Servicing administrative support such as filing, generating reports, and updating presentations, and assist Loan Servicing management with day-to-day activities including the coordination of meetings and schedules, email management, and calendar oversight. Assist with routine administration Loan Servicing tasks, as needed. * Make travel arrangements, airline flights, rental cars, hotel and restaurant reservations. * Screen phone calls and routine callers to the appropriate party. * Use computers and software to generate reports. Including various types of reports that are used by management and transcribing the minutes from meetings. * Input or review management content of draft presentation decks. * Always maintain professional communication * Assist with routine administration. Qualifications: * Must be proficient with computers, general office machinery, EXCEL, WORD, PowerPoint (presentations), office and cell phones, phone systems - setting up conference calls, TEAMS, etc * Working knowledge of reading, writing, and interpreting documents, instructions, and policies and procedures. The ability to write routine reports and correspondence. * 1 - 2 years of related experience and/or training, or an equivalent combination of education and experience #prioritywest About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.