Contracts And Grants Analyst (RSCH ADM 3)

Under general supervision of the Contracts and Grants Supervisor, provide administration and analysis for contract and grant pre and post awards in the Phoenix Cluster, serving the departments of Plant Pathology, Foundation Plant Services, Entomology and Nematology. Works in a highly independent capacity dealing with the most complex proposals and funding sources and serves as compliance officer and resource advisor to the faculty for proposal submissions. Responsible for the pre-award management of grants and contracts. Provides effort reporting and analytical financial reports for large, complex academic departments with a variety of state, private and federal projects. Gathers, manages, and analyzes financial data from a variety of revenue streams, including state and federal grants, private grants, gifts, and other funding sources. Responsible for budget preparation, review, analysis, effort reporting, compliance and forecasting of extramural budgets. Please note: This position has a hybrid work schedule.

Apply By Date December 4, 2024 at 11:59pm

Minimum Qualifications

• Certified Research Administrator (CRA), or ability to obtain certification within a twelve-month time period from date of appointment.
• No Minimum Education Listed.
• Experience in financial analysis, forecasting, and strategic planning to analyze quantitative aspects of fiscal and budgetary issues and with compiling financial data and reports.
• Experience in federal, state, and private grant budget preparation based on narrative methodological research plans and designs, analysis, and forecasting to control complex budgets as well as with financial reporting policies.
• Experience using automated financial and payroll/personnel systems, multi- user computer network systems and applicable financial management software.
• Experience in the use of advanced features in spreadsheet software to create complex financial analyses, projections and other financial reports.
• Knowledge of generally accepted accounting principles and related accounting policies and procedures to manage and monitor multiple accounts.

Preferred Qualifications

• Experience with UC Davis purchasing, entertainment, travel and business management practices.
• Organizational skills to work with changing priorities and demanding workload to manage and monitor multiple accounts simultaneously and to meet multiple and variable priorities and deadlines.
• Interpersonal and communication skills to effectively communicate and interact with Dean's Offices, campus departments, Principal Investigators, CAO, staff, and students to ensure compliance with UCD policy and procedures.
• Skills to take initiative and work quickly and accurately despite frequent interruptions and under multiple deadlines.

Key Responsibilities

• 60% - Extramural Planning, Budget Analysis & Forecasting
• 20% - Self-Supporting Funding and Recharge Rates
• 10% - Organization, Management & Account Analysis
• 10% - Training & Business Process Improvement
  
  

Department Overview

The Phoenix Cluster is a large administrative cluster providing administrative and technical support for teaching, research and outreach to the faculty, staff, and students of Plant Pathology and Entomology & Nematology. The cluster supports 34 faculty, 97 academic titles, 247 staff, and approximately 845 combined undergraduate and graduate students annually.

PLEASE NOTE: The Phoenix Cluster is recruiting for one (1) Research Administrator (RSCH ADM 2 CX) -OR- one (1) Research Administrator (RSCH ADM 3) based on education and experience. Please submit your application for the appropriate position level based on education and experience. If you are also interested in the Research Administrator (RSCH ADM 3)position - apply to JO # 74480 by 12/4/2024 to be considered.

POSITION INFORMATION

• Salary or Pay Range: $67,700/yr. - $120,500/yr.
• Salary Frequency: Monthly
• Salary Grade: Grade 21
• UC Job Title: RSCH ADM 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% - Fixed
• Shift Hours: Manager will advise
• Location: Davis, CA.
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

Travel to various campus office locations throughout the year. Work in an area where there is constant noise and interruptions. Must complete office-specific safety training. Work flexible schedule, including occasional overtime, to meet project deadlines and operation needs. Vacation time limited during peak work cycles, such as fiscal close and extramural deadlines.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• The duties or functions of this position include the handling of cash (or cash equivalents)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

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