4224 - Time Entry Assistant

The Time Entry Assistant is responsible for providing support to a specific group of timekeepers. This position maintains positive contact with the attorneys and support staff, observes confidentiality of firm and client matters, and handles ad hoc projects. A hybrid work schedule is available for this position.

A career at Nixon Peabody is the opportunity to do work that matters. It's the chance to use your knowledge to shape what's ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We've created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you're someone who's looking toward the future, we'd love to hear from you.

Location: Rochester, NY

• Enters data into the firm's time accounting system from handwritten, typed or dictated information. This includes tracking billable and non-billable time entries.
• Helps monitor the teams email inbox.
• Researches client-matter numbers and engagement codes when needed.
• Proofreads entries and interacts with practice assistants, timekeepers and billing coordinators to ensure accuracy.
• Generates time entry reports for timekeepers when needed.
• Provides cooperative, responsive and courteous service to timekeepers, clients and other firm personnel.
• Maintains a log of timekeepers' preferences by client. This ensures other team members are able to provide backup if a team member is not available.
• Coordinates with billing coordinators to ensure timely billing of all available time entries and assists with edits when needed.
• Distributes reminders to timekeepers to assist them with following firm policies. This includes daily, weekly and/or monthly reminders.
• Attends firm-sponsored trainings to maintain required skill level and knowledge of software applications.
• Provides support to the billing department when needed.
• Perform other duties as assigned.

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

• 0-2 years' experience, preferably within a law firm or professional services environment.
• High School Diploma required. Some College preferred.
• Excellent communication skills, both verbal and written.
• Strong attention to detail and proofreading skills.
• Advanced keyboarding/typing skills.
• Proficient knowledge of Microsoft Office Suite.
• Ability to organize and prioritize multiple tasks to ensure varying deadlines are met.
• Demonstrated interpersonal and customer service skills that provide positive and professional interactions with personnel at all levels of the firm.
• Must be able to perform basic mathematical calculations.

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Female / Gender Identity / Minority / Sexual Orientation / Veteran.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows: Rochester, NY: $30,406 to $41,924

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range(s) are Nixon Peabody's good faith estimate of the annual salary(ies) it reasonably expects to pay for the position at the time of this posting.

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