Education Program Asst

Under the direction of the Residency Program Manager, the incumbent is responsible for administrative support and coordination for department events such as Graduation for Residents and provides support to the Events Coordinator for other department events. Provides administrative support to the Residency program. Serves as the Department Representative for the Network Residency programs. Conducts and maintains department information for fit testing of respiratory apparatus. Provides administrative support to the faculty of the Department of Family and Community Medicine relieving them of clerical/administrative detail as appropriate. Acts as the scheduler for residents using Lightning Bolt.

Apply By Date: 12/9/2024 at 11:59 pm - Interviews and recruiting process may occur at any time

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• High school diploma or equivalent experience
• Administrative and/or program support experience.
• Experience handling confidential information with tact and discretion; ability to exercise sound judgment, identify problems, and seek appropriate resolutions.
• Experience working with administrative policies and procedures to guide decision-making and coordinator responsibilities.
• Experience working with electronic scheduling systems.
• Excellent organizational skills with demonstrated ability to prioritize multiple task, meet deadlines, and strong attention to detail.
• Strong problem solving skills, resourcefulness, judgment, and discretion in order to gather complete information and develop solutions consistent with policies and procedures.
• Ability to organize tasks and set priorities with minimal supervision in a coordinating capacity, including handling a variety of tasks with a high degree of accuracy and ability to set priorities with competing requests.
• Ability to respond to internal and external customers in an appropriate and expeditious manner.
• Strong communication and interpersonal skills to effectively interact with all levels of individuals, including the ability to listen and communicate effectively and provide accurate and timely information.
• Strong administrative skills related to systematic data entry, identifying data discrepancies, documentation, record-keeping, and record retrieval.
• Competency and comfort with computer systems and advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Access), including experience drafting, creating, maintaining, and updating documents, reports, flyers, itineraries, spreadsheets, and databases with accuracy.
• Strong basic mathematical skills (addition, subtraction, division, multiplication, and percentages).
• Demonstrated ability to work independently in a team environment, maintaining a professional demeanor while establishing and sustaining positive working relationships.

Preferred Qualifications

• Experience working in a higher education program.
• Knowledge of UCDHS policies and procedures related to purchasing, accounts payable, travel, travel advances and reimbursements, entertainment, gift processing, business management practices, and proficiency using Kuali and MyTravel.
• Strong working knowledge of policies governing the appointment of visiting clinical faculty (APM) and medical staff and billing privileges (UCDHS Bylaws of Medical Staff, Hospital Policy 1928)
  
  

Key Responsibilities

• 30% - Residency Program Support
• 35% - Faculty and General Administrative Support
• 10% - Network Program Administration/Coordination
• 10% - Events
• 15% - Scheduling/Lightning Bolt
  
  

Department Overview

The Department of Family and Community Medicine (DFCM) is a School of Medicine academic/clinical department of approximately 15 faculty members, 134 Volunteer Clinical Faculty, 5 Staff Physicians, 47 Residents, and approximately 40 staff members. The department is responsible for providing research, education, and clinical service.

POSITION INFORMATION

• Salary or Pay Range: $28.49 - $40.83
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: 08 hours, M-F
• Location: Ellison Ambulatory Care Center (HSP098)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site
• This is not a H-1b Visa Opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere