Meeting Event Manager II

Primary Responsibilities:

Program Planning and Execution (40%)

• Outline deliverables for pharmaceutical internal sales meetings.

• Complete project timelines and budgets.

• Manage supplier relationships, contracts, and logistics.

• Coordinate site inspections and communicate registration needs.

• Provide clear direction to the project team.

Financial Management (20%)

• Monitor project expenses and budgets.

• Forecast revenue and update financial systems.

• Negotiate pricing and contract terms with suppliers.

• Manage client invoices and project change orders.

• Ensure programs meet profitability targets.

Client Communication (20%)

• Serve as the primary contact for day-to-day client interactions.

• Maintain open communication with clients and internal teams.

• Oversee project teams and ensure quality deliverables.

• Conduct regular status meetings with clients and stakeholders.

Onsite Leadership (20%)

• Provide onsite support to clients and suppliers.

• Anticipate and resolve challenges.

• Manage VIP projects and logistics.

• Develop proposals and budgets for renewal business.

Qualifications

• Bachelor's degree or equivalent experience.

• 1-3+ years in pharmaceutical meeting/event planning or hotel catering/convention experience.

• Experience with CVENT required.

• HCP pharmaceutical meeting experience preferred.

• HMCC or CMP certification preferred.

• Strong knowledge of event management and budget maintenance.

• Excellent communication and presentation skills.

• Ability to handle multiple projects and demands.

• Proficiency in Microsoft Office and quick to learn new technology.

• Ability to travel 30% of the time.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0335 or by sending an email to peopleanddevelopment@maritz.com.