Administrative Assistant (Outreach, Finances, Event Support)

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The College of the Liberal Arts is searching for an Administrative Assistant to provide support in the areas of outreach, communications, finances, and events.

Responsibilities include but are not limited to:

• Provide Outreach Support: Provide support to the The Labor School and The Center for Workplace Performance by aiding in program design, assisting with the development of training materials, and processing program registrations. Support the Leadership Readiness Initiative by assisting with student inquiries.

• Communications: Maintain websites, listservs, calendars, social media accounts, and department email. Produce and gain approval for promotional materials and digital communication board messages.

• School/Department Events: Assist faculty and lead all logistical planning for events including but not limited to securing flights, hotel reservations for guests, meeting space, and catering. Serve as lead technical support person for virtual events and meetings, including Zoom links, advance set-up, communication with presenters, and registration processes. Liaise with facility staff.

• Finances & Purchasing: Responsible for reconciling purchasing card transactions, as well as preparing and submitting travel reimbursement documentation to the finance team. Manage transactions in WooCommerce, complete purchase orders, and submit and track office payment invoices and work orders.

The Administrative Assistant will primarily provide administrative support to the Department of Anthropology and the School of Labor and Employment Relations.

This position requires a flexible schedule to include some evenings, approximately 3 to 5 times each semester (mostly fall and spring semesters), to support Department and School events.

The Administrative Assistant will work both independently, as well as collaborate/have support of the administrative team when completing the position's responsibilities.

Benefits (visit https://hr.psu.edu/benefitsfor more detailed information):

• Medical, dental, vision, and retirement plans

• 75% tuition discounts (including for a spouse and dependent children up to the age of 26)

• Generous vacation and sick time

• 15 paid holidays/campus closure days

Education and Experience:
This position will be filled at the level of Intermediate Support, which requires a minimum of a High School Diploma/GED or Vocational Training/Degree for education plus two years of relevant experience, or an equivalent combination of education and experience.

Additional Qualifications:

• Ability to problem-solve and multi-task

• Detail-oriented

• Excellent organizational, customer service, communication, and interpersonal skills

• Experience using Microsoft Excel

In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.

Additional Information:

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: