Jury Clerk Assistant

In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed, regardless of the presence of an attached resume.

Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive, concise history of their education, certification, licensing, and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.

For questions regarding this posting, please contact Sherry Christman, Human Resources Analyst at schristman@norcopa.gov or 610-829-6382.

GENERAL PURPOSE
The Jury Clerk Assistant supports the efficient operation of the jury selection and performs tasks related to all aspects of jury management. Work is performed in accordance with applicable Pennsylvania law and regulations.

SUPERVISION RECEIVED
This position reports directly to the Court Administrator and/or Associate Court Administrator.

SUPERVISION EXERCISED
This position is not responsible for the supervision of other employees.

ESSENTIAL DUTIES OF THE POSITION
Develops, maintains, and updates master list of jurors through a juror selection database via specialized software.

Assists Jury Clerk in listing cases and determining number of jurors needed, and size of jury to be called, as needed.

Notifies prospective jurors of service.

Processes returned juror questionnaires in preparation for appearance.

Orients jurors to Court and trial procedures, and explains the responsibilities and duties of a juror.

Answers juror questions regarding hours, pay, results of being chosen for jury service, and any other concerns.

May assist the Jury Clerk in preparing state and local billing reports and processing payments to jurors, as needed.

Reviews and approves requests for postponement of service, or requests for being excused from jury duty.

Dismisses juror panels that are no longer needed.

Assists Jury Clerk with compiling statistical information regarding jury utilization and preparation of reports, as needed.

Assists Jury Clerk with compiling juror lists for each day of Court and distributing list to judges, attorneys, or related staff, as needed.

Follows up with people who do not appear for jury duty.

*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE- Completion of a high school, or general equivalency diploma; AND

At least six (6) months of satisfactory full-time professional experience in a legal, governmental, or judicial organization which has included responsibility for scheduling, organizing, or coordinating jury management activities.

KNOWLEDGE, SKILLS, AND ABILITIES
Thorough knowledge of the principles and practices of Court laws, regulations, and guidelines governing all elements of jury management.

Thorough knowledge of the methods, techniques, and operating practices commonly employed in office management work.

Skill and ability in determining priorities, balancing competing demands, and organization of jurors.

Ability to establish and maintain effective working relationships with members of the Judiciary, employees, officials, and the public.

Ability to communicate effectively both verbally and in writing.

Ability to maintain accurate records and compile reports from them.

Ability to operate a personal computer to enter information into, and secure information from, established data processing, spreadsheet, word processing, database, and graphics programs.

Must possess strong organizational skills and be able to work independently.

Ability to read, write, speak, understand, and communicate in English to perform the duties of this position.

TOOLS AND EQUIPMENT
Telephone, personal computer (including word processing and spreadsheet software), calculator, writing implements, fax machine, copy machine, and paper shredder.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to walk, sit, talk, or hear.

The employee must occasionally lift and/or move up to ten (10) pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job

The noise level in the work environment is usually quiet.

SELECTION GUIDELINES
Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)

DESIGNATION: JUDICIAL EXEMPT

PAY GRADE: CN/GR15

UNION STATUS: COURT APPOINTED NON-PROFESSIONAL