Court Reporting Monitor

In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed, regardless of the presence of an attached resume.

Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive, concise history of their education, certification, licensing, and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.

For questions regarding this posting, please contact Sherry Christman, Human Resources Analyst at schristman@norcopa.gov or 610-829-6382.

GENERAL PURPOSE
The Court Reporting Monitor provides a digital capturing of the spoken word utilizing court-monitoring software for the retention and production of the official Court record.

SUPERVISION RECEIVED
This position reports directly to the Chief Court Reporter, Associate Court Administrator, and District Court Administrator.

SUPERVISION EXERCISED
This position is not responsible for the supervision of other employees.

ESSENTIAL DUTIES OF THE POSITION
Takes notes concurrent to digital timestamps of required Court proceedings, including but not limited to: trials, hearings, and conferences using digital software and equipment. Interrupts proceedings, if necessary, to verify spelling to ensure the accuracy and completeness of the record.

Responsible for typing, proofreading, correcting, printing, binding, and distributing transcripts to all authorized parties via the specified delivery method (U.S.P.S. mail or electronic).

Utilizes Rule 4000 directives for billing of prepared transcripts which shall be followed and substantiated with the Court Administration representative for justification to the Administrative Office of Pennsylvania Courts (AOPC).

Responsible for the retention and archiving of personal information sheets and raw digital recordings that are backed up electronically.

Answers all correspondence, electronic or otherwise, relating to requests for transcripts.

Maintains and submits for filing with the appropriate division, a complete record of exhibits.

*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE - Completion of a high school, or general equivalency diploma; AND

Possession of an Associate's degree in Specialized Business preferred, but not required; AND

At least one (1) year of full time, or full-time equivalent, experience in a legal, governmental, or judicial organization which has included responsibility for recording and transcribing of legal material.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of legal and medical terminology commonly used in Court proceedings, hearings, and conferences.

Knowledge of the conduct of legal proceedings, hearings, and conferences.

Thorough knowledge of English grammar, spelling, punctuation, and usage.

Typing skill that meets or exceeds eighty (80) words per minute.

Ability to type in Word and edit typed testimony.

Ability to effectively communicate and maintain working relationships with associates, members of the Judiciary, attorneys, and witnesses.

Ability to maintain complete and accurate records of activities.

Ability to plan and manage workload, establish priorities, and complete administrative processing requirements in a timely manner.

Ability to maintain an established filing system, and other recordkeeping systems.

Ability to effectively communicate verbally, and in writing.

Ability to operate office equipment including, but not limited to, personal computer, foot pedal, printer, copier, and fax machine.

Ability to work independently with strong organizational skills.

Ability to read, write, speak, understand and communicate in English to perform the duties of this position.

TOOLS AND EQUIPMENT
Telephone, personal computer (including word processing and spreadsheet software), calculator, writing implements, fax machine, copy machine, paper shredder, digital/audio equipment, microphones, earphones, foot pedal, and monitors.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to walk, sit, talk or hear.

The employee must occasionally lift and/or move up to ten (10) pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee may work at different work site locations.

The noise level in the work environment is usually quiet.

SELECTION GUIDELINES
Formal application, rating of education and experience, oral interview and reference check as well as job related tests may be required.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)
DESIGNATION: JUDICIAL EXEMPT
PAY GRADE: CN/GR21
UNION STATUS: COURT APPOINTED NON-PROFESSIONAL

Created December 2022