New

Journal Editorial Assistant

Rutgers University

United States, New Jersey, New Brunswick

Jan 16, 2025

Position Details

Position Information

Recruitment/Posting Title	Journal Editorial Assistant
Posting Number	25TM0018
Department	GSE - Learning & Teaching
Overview	The Rutgers University Graduate School of Education ( GSE) is dedicated to the study and improvement of education. The creation of knowledge about teaching and learning is central to our mission. We seek to ensure that all children and adults have access to high quality educational programs. As such, our work addresses the cognitive, social, organizational, cultural, linguistic, developmental, and policy dimensions of education. Our instructional programs are designed to produce graduates who become effective educational practitioners, transformative educational leaders, and accomplished educational researchers. Our partnerships and service contributions focus on New Jersey but extend to both national and global communities.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Journal Editorial Assistant for the Learning & Teaching department within the Rutgers Graduate School of Education. Among the key duties of this position are the following: Supports editorial process for a scholarly peer review journal. Monitors emails daily. Answers email when appropriate or forward to the lead editor. Maintains the tracking system for where manuscripts are in the review process. Organizes record system and keeping track of all work. Assigns an editor to an article after it has been accepted as in scope. Keeps track of editorial load; helping authors with submissions problems. Examines and binds manuscripts. Works with lead editor to create an agenda for the editors' meetings. Attends all weekly editors' meetings and keeping notes. Archives and sends notes out to editors in a timely fashion after meetings, after editors' meetings, contacting potential reviewers. Sends articles to reviewers who accept requests for reviews. Monitors where manuscripts are in the review process and stepping in when necessary. Sends out decision letters following editors' meeting (prepared by editors but checked and tracked by editorial assistant). Receives reviews from the column editors and sending them to the copy editor as they come in. Provides communication and support for consulting editors, when needed. Handles other duties as necessary.
Position Status	Part Time
Hours Per Week	8
Daily Work Shift	Rotating
Work Arrangement
FLSA	Nonexempt
Position Salary	$20/hour
Payroll Designation	PeopleSoft
Terms of Appointment	Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field, or an equivalent combination of education and/or experience.
Certifications/Licenses
Preferred Qualifications	Prior experience in academia and/or experience in scholarly publishing.
Required Knowledge, Skills, and Abilities	Ability to manage journal Google Drive folders. Excellent communication skills. Proven ability to work well with others, as well as autonomously. Demonstrate good judgment and flexibility in response to shifting priorities. Ability to manage workflow, prioritize writing and editing tasks, and communicate clearly and with tact, especially as changes to writing are suggested. Exceptional attention to detail and excellent organizational skills.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Open Date	01/16/2025
Posting Close Date	01/26/2025
Open Until Filled	No
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement