New

Executive Assistant to the Chief of Staff

University of North Carolina Charlotte

United States, North Carolina, Charlotte

Jan 17, 2025

Please see Special Instructions for more details.

*Temporary staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker's Compensation provisions.

However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions, or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan, and will be notified of instructions.

*Special Notes Regarding Eligibility for the High Deductible Health Plan

Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance
Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance

https://hr.charlotte.edu/benefits/benefit-plans/health-insurance

Position Information

General Information

Position Number	STMP15
Working Title	Executive Assistant to the Chief of Staff
Division	Chancellor's Office
Department	Chancellor (Adm)
Work Unit	Chancellor
Work Location	Cato Hall
Vacancy Open To	All Candidates
Position Designation	Non-Student Temporary
Employment Type	Temporary - Full-time
Hours per week	40
Work Schedule	8:00am - 5:00pm Monday - Friday
Pay Rate	$25.00 per hour
Minimum Experience/Education	Graduation from high school and demonstrated knowledge, skills and abilities gained through four years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and two years of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and one year of progressively responsible administrative/office management experience; or an equivalent combination of training and experience.
Departmental Preferred Experience, Skills, Training/Education:	Experience working in a high visibility or executive office, with the ability to maintain a professional, tactful, confidential, and diplomatic manner at all times. Strong administrative and organizational skills, with the ability to manage competing priorities and complete assignments in a timely manner. Strong written and verbal communication skills. Ability to remain calm under pressure. Strong interpersonal skills, able to interact effectively with all stakeholders. Strong attention to detail, with ability to check documents and other materials to ensure quality work products. Strong computer skills.
Duties and Responsibilities	Provide administrative support to the Chief of Staff, including but not limited to, maintaining her calendar, scheduling appointments, maintaining an accurate and efficient filing system, drafting correspondence, compiling data and preparing reports and presentations. Provide administrative support to the Chancellor in the absence of the Executive Assistant to the Chancellor. Provide excellent customer service to all visitors and callers to the Chancellor's Office. Work collaboratively with the other members of the Chancellor's Office, and be willing to assist, as necessary, to ensure the smooth operation of the office and success of the team. Research issues and recommend solutions in a timely manner. Special projects assigned by the Chief of Staff.
Other Work/Responsibilities
Necessary Licenses or Certifications
Proposed Hire Date	02/10/2025
Expected Length of Assignment	Up to one year
Posting Open Date	01/15/2025
Posting Close Date	01/28/2025
Special Notes to Applicants	Temporary staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker's Compensation provisions. However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions, or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan, and will be notified of instructions. Special Notes Regarding Eligibility for the High Deductible Health Plan Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance https://hr.charlotte.edu/benefits/benefit-plans/health-insurance

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest

Optional Documents