New

Executive Assistant - HIRING ASAP

TEKsystems
$35.00 - $40.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, New York, Harrison
Jan 17, 2025
Job Description We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the EVP of Marketing and Communications for the Americas. The ideal candidate will excel in a fast-paced environment and be adept at managing a variety of administrative tasks to ensure smooth and efficient operations. Role * Scheduling Meetings: Coordinate and manage calendars, ensuring timely and efficient scheduling of meetings and appointments. * Travel Arrangements: Plan and book travel logistics, including flights, accommodations, and transportation. * Expense Report Submission: Prepare and submit expense reports, ensuring accuracy and compliance with company policies. * Organizing Team Events: Plan and execute team events, meetings, and off-sites, ensuring all logistical details are handled. * Guest and Visitor Management: Greet and assist guests and visitors, ensuring a professional and welcoming environment. * Summarizing Impact: Work with the marketing and communications leadership team on summarizing weekly highlights for senior management, which could include management of presentations, data and analytics, and various business projects/initiatives. * Customer Event Support: Provide support at customer-facing events, assisting with logistics and ensuring a seamless experience. * Volunteering: Coordinate and support company volunteering initiatives, fostering a spirit of community and engagement among employees. * Build deep relationships with other EAs and key stakeholders for a collaborative partnership in ensuring execution of initiatives. Skills executive assistance, Microsoft office, Microsoft outlook, oracle, CWT Travel Management, concur Additional Skills & Qualifications * Proven experience as an Executive Assistant or in a similar administrative role. * Excellent organizational and time-management skills with a focus on setting priorities, managing processes and delivering results under tight deadlines and with competing priorities. * Strong communication skills, including executive communications, corporate communications and employee communications. * Proficiency in MS Office Suite, including Outlook calendar management, Oracle expense management, CWT Travel management, etc. * High level of attention to detail and accuracy. * This is a full-time contract position based in our Purchase, NY office. * Minimal travel within the US may be required. * Bachelors degree required. Pay and Benefits The pay range for this position is $35.00 - $40.00 * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Harrison,NY. Application Deadline This position will be accepting applications until Jan 29, 2025. About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.