Temporary Program Assistant 1

Department:
Salary/Grade: TMP/01

Position: Temporary Administrative Assistant 3
Hours: This is a full-time position (37.5 hours per week/ M-F)
Pay: $20.00 per hour
Campus: Chicago Campus
Approximate start date: 1/13/2025
Approximate end date: 4/13/2025

Northwestern University is seeking a temporary Administrative Assistant 3 for the Chicago campus.

Temporary Job Description:

• The Temporary Program Assistant will provide administrative support for alumni engagement activities, including preparation, execution, and wrap-up duties for Alumni Weekend 2025. Tasks include: assisting with mail merges (Word); formatting of digital and printed documents; executing mailings; look-ups/queries in the organizational CRM; creation and preparation of Excel spreadsheets; data entry; list management; and data clean-up, as well as assembling event materials, expense reports, scheduling, and calendar management.

Preferred Qualifications and Skills:

• Bachelor's degree
• One year in a business administration, data management, or administrative support role
• Strong data management skills (collection, analysis, distribution, maintenance) and experience with modern database and information system technologies.
• Project management skills and demonstrated ability to work on multiple projects simultaneously.
• Strong Microsoft Office skills, including advanced use of Word, Outlook, and especially Excel.
• Strong oral and written communication skills, including experience and comfort level interacting with members of the public, such as medical school alumni and donors.
• Experience demonstrating exceptional attention to detail.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.