Executive Support Specialist 2

Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

The Oregon Youth Authority is looking for a dynamic, full-time, permanent Executive Support Specialist to join our innovative, energetic, and fun team. You will be providing vital support to the Director of Business Services and the Chief Financial Officer. Your exceptional ability to multi-task, prioritize, and balance tasks with purpose and clear objectives will make a real impact. Your expertise in managing calendars through Outlook and working with documents in Microsoft Word will be highly valued within our collaborative team that will appreciate your proactive and intuitive approach.

You will enjoy supporting the work of the agency's Assistant Director of Business Services and the Chief Financial Officer. The work that you will be doing extends beyond typical administrative support functions. They include being part of a team that does strategic planning for the department and implementing human-centered, culture change initiatives of Positive Human Development and Diversity, Equity, and Inclusion.

Your Role:

• Confidential assistant to the Assistant Director and Chief Financial Officer of the Oregon Youth Authority.

• Assists in the administration of agency-wide business operations.

• Provides support for Business Services unit technical and administrative project initiatives.

• Plans, organizes and manages the Assistant Director if Business Services and Chief Financial Officer's meetings between the director and OYA leadership, Governor, Legislators, national and local partners, and stakeholders.

• Participates in meetings to assist in coordinating the development of agenda, meeting logistics, and other special projects.

• Assists the Assistant Director of Business Services and Chief Financial Officer and other Executive team members in the administration of operational and mission objectives, planning and strategies.

• Serves as the Business Services Executive team personnel coordinator, coordinating office recruitments, employee personnel paperwork, staff requests, etc.

Additional Information:

• Hybrid Work Schedule: This position is hybrid work, with two required in-office days per week. In-office day requirements may change depending on business needs. Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time. Please visit the state's Work Reimagined website for more information.

• This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.

• Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here.

• The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.

• This position receives annual increases on the anniversary date until the maximum of the salary range is reached.

• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

• Representation: This position is part of the state's management team.

ABOUT OYA

At OYA, diversity, equity, and inclusion are more than just words on a page.To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.

If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!

For more information please visitwww.oregon.gov/oya.

What's in it for You?
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan.

Discover moreabout working in Oregon state government byclicking here.

What You Need To Qualify:

One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: If you have these qualities, let us know! It's how we will choose whom to move forward!

Note: You do not need to have all of these qualities to be eligible for this position.

• Excellent communication skills

• Ability to apply an Equity Lens to all elements of daily work

• Strong organizational abilities, attention to detail, multi-tasking, and time management skills

• Proactive and collaborative problem-solving

• Experience handling confidential information

• Proficiency in technology tools with a desire to innovate and utilize technology for organizational efficiency and outcomes tracking

How to Apply:

• Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes. RESUME IS REQUIRED

• COVER LETTER REQUIRED: In your cover letter, please address the following prompt: Why OYA? Describe the intersection of business operations and diversity, equity, and inclusion work. Describe how you meet the desired attributes. Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility.

• Complete the questionnaire.

• Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.

• Veterans may receive preference; indicate your veteran status if applicable. Click here for more information about veterans' preference.

Caution: If you fail to follow these instructions, including failing to attach a cover letter as described above, we will have to disqualify your application. We cannot consider incomplete or late applications.

Relocation Reimbursement:

OYA is prepared to offer relocation assistance to the successful candidate. This will come as a reimbursement and follow State of Oregon Department of Administrative Services Policy 40.055.20 which allows for reimbursement of expenses with receipts within the following categories (limits per category) not to exceed $5,000:

• Moving of personal household belongings (up to 20,000 lbs.)

• Packing, crating, and unpacking of personal household belongings ($1,500)

• Additional moving charges for full value insurance, appliance blocking charges, extra handling charges ($2,000)

• Private vehicle mileage from old to new residence (two vehicles)

• Miscellaneous Expenses ($5,000)

Additional Information:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law." The more diverse we are, the better our work will be.

Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.

Pre-employment Checks:

In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800, a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.

In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.

All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.

Visa Sponsorship: We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security's I-9 form confirming you are able to work in the US. OYAuses E-Verify to confirm that applicants are authorized to work in the United States.

Have Questions?:

For questions about the job announcement, email the OYA recruitment team at OYAjobs@oya.oregon.gov