Accounts Payable Coordinator

Summary of Position/Purpose:

The Accounts Payable Coordinator is responsible for maintaining and managing financial statements and records with emphasis on processing invoices and bills. As an AP Coordinator, you will be reviewing, preparing, and processing vendor invoices to verify amounts owed and other financial obligations in accordance with company policies. You will also oversee an Accounts Payable Specialist to ensure payments, invoices, and financial records are being maintained and prepared in accordance with company policies, and acceptable accounting practices are being followed.

Essential Duties, Functions and/or Responsibilities:

• Perform routine calculating, posting, and verifying duties to obtain financial data used to maintain accounts payable records
• Enter tracking information for all invoices
• Review all invoices for appropriate documentation and approval prior to payment
• Maintain listing of accounts payable
• Process and post vendor invoices
• Research and resolve invoice discrepancies
• Flag any unusual or questionable invoice items or prices
• Prioritize invoices according to cash discount potential and payment terms
• Distribute signed checks as required
• Prepare and process electronic transfers and payments
• Prepare and process expense reports
• Correspond with vendors and respond to inquires
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Monitor and resolve all account payable issues and administer all invoices for vendors and non-vendors

Education and/or Work Experience Requirements:

• High school diploma or GED required.
• Associates/Bachelor's degree in related field preferred, but not required
• 3+ year of Accounts Payable and general accounting procedures experience required
• Customer service experience required
• Prior experience working with Excel spreadsheets, internet applications and various systems
• Strong organizational skills and ability to meet deadlines and prioritize responsibilities
• Excellent computer skills using Excel proficient, Word, email, Sage 100 a plus
• Strong problem-solving and research skills, ability to multi-task
• Experience working in a fast-paced, team environment, and positive attitude

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Ability to travel occasionally throughout the year.

TestEquity provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.