Department Coordinator

BREAK GROUND ON A REWARDING CAREER WITH US!

At MDC Holdings, Inc./Richmond American Homes, we encourage a company culture that promotes professionalism, teamwork, health & wellness and work-life balance. If you are a results-driven professional with a passion for success, consider building a career with us. We're proud to be one of the most established home builders in the industry, with over 45 years of experience and 250,000+ homes to our credit.

We also take great pride in being a member of Sekisui House, a global leader in homebuilding. This impressive, 60+ year old company has built over 2.6 million new homes designed to reflect and adapt to the changing needs of today's homebuyers. Drawing on Sekisui House's unparalleled history and superior service, we commit ourselves to a future where people around the world can live joyful lives in homes that are safe, secure, stylish and comfortable.

Position Summary

We are seeking a qualified Department Coordinator to join our Tampa Division which will support multiple department to include sales, construction and land acquisition and development. Duties may include documenting and/or following standard operating procedures, preparing reports, compiling data, analyzing data, investigating and resolving problems. Candidates must have effective interpersonal skills including the ability to maintain confidentiality. Effective oral and written communication skills are required. May make contact of a sensitive, complex, and sometime confidential nature both inside and outside of the company.

Responsibilities

Answering calls, faxes and email requests for the division.
• Assist the Land Acquisition Team with any and all projects, such as ordering due diligence reports, will serves, etc.
• Assist the Land Development Team with any and all projects, such as process all land invoices, research unpaid invoices for all land vendors, research payments by project/code/contractor, enter contractor proposal information into pay application spreadsheets, track vendor retainage, open PO audits, daily check requests, etc.
• Complete new vendor set up requests by determining which contract set up package each consultant/contractor needs as well as what set up documents will be needed, gather all documents back and take through setup process.
• Request dust and offsite permits from State and/or City consultants and coordinate all needed documents, obtain approval signatures, schedule delivery of permit application(s), track expirations and pay all the current project renewals. Enter new projects into Buildpro's SWIM system, assign projects managers, and assist CMS in any help they need managing the new system.
• Request and track hydrant meter deposits.
• File building permit and plan check documents with municipalities for all homes and sales offices
• Request checks to pay all tap and permit fees required for each home
• Order and coordinate the delivery and permitting of all sales and construction trailers
• Order and maintain telephone service to all construction and sales offices and trailers
• Pay all bills related to sales and construction offices and trailers
• Assembles, applies and pays for all building permit applications on a regular basis
• General Administrative support
• Filing for Home Care and Construction Creating binders and "walk" books
• Invoice processing for Home Care and Construction Homeowner reimbursements
• HVAC Warranty Information Mailing correspondence
• Surveys Vendor Packets CET (Customer Experience Touchpoint) distribution (with Welcome Letters as needed)
• Work Orders - Home Care & Special Projects Researching as needed
• Archiving - Home Care & Construction Front Desk Relief; Uploading of Certificates of Occupancy and other documents
• Scanning of plans
• General Administrative support

Requirements

Education: Minimum Associate's Degree or equivalent work experience.

Experience: Prior experience in the construction or homebuilding industries preferred. Two to three years experience in an administrative support position required.

Skill in: Good knowledge of administrative practices and procedures. Excellent communication, organizational, and interpersonal skills. Must have strong working knowledge of MS Office Suite. Professional appearance and presentation. Able to handle confidential information. Detail oriented.

Benefits & Perks!

While we value hard work, we also recognize the importance of having fun! Our employees enjoy a collaborative environment where they can freely bounce ideas off one another and participate in exciting teambuilding activities and outings, like trips to the ballpark, holiday celebrations, regular office socials and much more.

• Positive, collaborative team culture
• Competitive compensation structure
• Comprehensive benefits package includes: Medical, Dental, Vision, HSA/FSA accounts, 401K, Life Insurance, Short Term Disability, Long Term Disability, and EAP
• Time Off benefits include: Vacation, Sick, Holiday, Bereavement, Jury Duty, FMLA, and Military leave
• Discounted pet insurance
• Home purchase discounts & more!

If you are ready for more than a job and seek a career with one of the most respected organizations in a top industry then we want to hear from you. Please also visit our website at www.richmondamerican.com for more information.

MDC Holdings, Inc. / Richmond American Homes is an Equal Opportunity Employer. #LI-MM1 #LI-Onsite