PURCHASING CARD PROGRAM SPECIALIST - 65012

Executive Service

Who we are and what we do:

The Department of General Services makes Tennessee State Government work! Literally. State troopers, and social workers, are a few State employees who couldn't do their jobs without the vehicles we purchase and maintain. The Department of Transportation relies on us to purchase salt to treat icy roads. When you visit the State Capitol or other State buildings across Tennessee, our Department has had a hand in it. We are responsible for operating, managing, and maintaining real estate assets owned by the State. Even the governor relies on our team to document his appearances and various State events through photography. Selected as one of the Tennessean's Top Workplaces for the last five years in a row, the Department of General Services' mission is to serve as a trusted partner to deliver mission-focused general services to support Tennessee State government. Our vision is to create a culture of excellence that produces consistent strategic and innovative support solutions for our State. We do this with a commitment to four core values: thorough, engaged, accountable, and motivated.

How you make a difference in this role:

The Purchasing Card Program Specialist is a valued member of the Central Procurement Office's P-card team. In this role, you will support the Central Procurement Office in coordinating, implementing, and administering the State's purchasing card program. The position serves as the interface between agency users and vendors regarding the use, policies, changes in technology, and any card issues. The Purchasing Card Program Specialist is ultimately responsible for supporting the State's commercial card program, which includes the Travel Card, P-Card, and Virtual Card. It requires the highest level of customer service, excellent communication, and independent judgment.

Job Overview:

This position has a hybrid work schedule working a minimum of one day a week in the office.

The office is located in downtown Nashville on the ground floor of the Tennessee Tower near Capitol Hill. This position has a monthly starting salary of $4,017 - $5,028 (determined by experience).

The State of Tennessee offers a comprehensive benefits package, including 401K, free parking, hybrid remote schedules, insurance, paid time off, and paid sick time. More information regarding benefits can be found at www.tn.gov/hr/employees1/benefits.html.

Key Responsibilities:

• Ensures maximum volume and dollar rebates for agency P-Card usage; completes monthly reconciliations for all agency invoices/statements expediently to support timely payment to the bank provider; ensures compliance with policies, procedures, and guidelines.
• Provides oversight of state agency P-Card accounts; monitors transactions; sets up and closes State agency P-Card accounts; increases or reduces account dollar limits as needed.
• Manages fraudulent and unauthorized P-Card transactions; controls the usage of approved Merchant Category Codes (MCC); reviews requests from agencies to unblock MCC codes for specific products and services; analyzes the justification to determine if the request is sufficiently supported; makes a recommendation to the director for final approval; provides to the issuing bank an updated list of MCCs that have been blocked or unblocked for an agency's use; identifies areas for process and communication improvement.
• Facilitates training to agency personnel on the proper use of the p-card, policy information, and changes to procedures; designs and delivers training.
• Prepares and balances accounting workbooks and vouchers for approximately forty-nine (49) State agencies and departments that include in excess of 10,000 transactions per month.

Minimum Qualifications:

• Completion of an associate degree from an accredited college or university in Business Administration or Accounting and one (1) year of experience in bank credit card program/services or accounts payable
• Required Experience:
• Knowledge of accounting, general ledger, AP vouchering
• Basic knowledge of an Enterprise Resource Planning (ERP) procurement system
• Proficiency in Microsoft Office applications, including Excel (Pivot tables/V look-up); Word, PowerPoint, SharePoint
• Excellent customer service skills
• Superior organizational skills
• Excellent problem-solving skills
• Excellent verbal and written communication skills, as well as interpersonal relationship skills

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.