Chief Admin Officer - Herbert Wertheim College of Medicine

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Herbert Wertheim College of Medicine is currently seeking a Chief Admin Officer to join our team of professionals.

Responsible for managing and enhancing all operational aspects of the department. Streamlining infrastructure, financial stewardship, strategic planning, and developing a high-performing team to achieve the goals of the Office of Academic Affairs. Works collaboratively across divisions to ensure operational excellence, fiscal responsibility, and the alignment of resources with academic priorities.

Duties:

Directs all operational aspects of the Office of Academic Affairs. Streamlines and integrates the operational infrastructure, develops the team into a cohesive integrated high-performing system of resources, leads the business planning and
implementation, and oversees performance.

Directs and oversees all financial plans, ensuring the financial stability and sustainability of the Office of Academic Affairs through effective fiscal management. Identifies and implements opportunities for revenue diversification, including grants,
partnerships, and innovative cost-saving initiatives.

Works closely with the Division of Finance and Administration in the management of budgets, information technology, and contracting for services. Works closely with HWCOM Human Resources in the recruitment, compensation, retention, and labor relations of faculty and staff within the Office of Academic Affairs.

Resolves resource allocation challenges by ensuring that the Office of Academic Affairs is fully integrated to achieve economies of scale while at the same time ensuring that program objectives are met.

Works collaboratively with faculty and administrators to prepare and submit an annual operational budget for review and approval. Manages the Office of Academic Affairs effectively within an allocated budget and reports accurately on
progress made and challenges encountered.

Leads efforts for establishing, managing, and improving performance metrics. Develops and implements processes and procedures to standardize operations, Duties Essential Function enhance efficiency, and ensure compliance with institutional and regulatory standards.

Oversees the integration of innovative technologies to improve operational systems, data management, and decision-making processes.

Leads risk management efforts to identify, analyze, and mitigate operational risks, ensuring continuity of operations and long-term stability.

Facilitates strategic planning initiatives, ensuring alignment of operational goals with the broader institutional mission and priorities.

Provides leadership in workforce planning to address staffing needs, succession planning, and resource optimization.

Develops robust reporting systems to provide stakeholders with timely and accurate updates on operational performance, budget management, and key initiatives.
Oversees the alignment of human resource strategies with organizational goals, ensuring talent acquisition, retention, and compensation processes meet institutional needs.

Enhances communication channels between faculty, staff, and administration to ensure transparency and alignment with strategic priorities.

Facilitates interdepartmental collaboration to improve resource-sharing, strengthen partnerships, and support institutional success.

Ensures the establishment and monitoring of key performance indicators (KPIs) to
measure progress and identify opportunities for improvement.

Perform other duties assigned.

Master's degree in areas of Business Administration, Finance or related field and 10 years of experience, or a bachelor's degree in areas of Business Administration, Finance or related field and 12 years of experience. Five years of the required experience must be working with senior leadership.

Administrative

$145,000 - $165,000

Begin: 8:30am

End: 5:00pm

Expanded Criminal Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

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To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.

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