Executive Assistant

Company Overview:

Founded in 1973, Inter-Con Security Systems, Inc. is a leading US-owned security company, providing integrated security solutions to government and commercial customers on four continents. Inter-Con remains under family ownership and control and operates as the industry leader in the field of customized, high-requirement security solutions. Inter-Con employs over 25,000 security officer personnel world-wide, trained and managed by a team of professionals with unsurpassed military, law enforcement, and security experience.

Inter-Con is Everywhere Security Matters.

Why Work at Inter-Con?

Passion: Inter-Con is a thriving company that is passionate about its products and people. Joining the Inter-Con family is an opportunity for growth and career advancement in an environment that truly cares for its employees. By joining the Inter-Con family, you're working with the best to build a safer future.

People: Inter-Con is more than a company, it's an alumni base. We believe in positioning the right people in the right place to help them achieve their long-term aspirations for career growth. We have transitioned thousands of security officers into successful careers in law enforcement, government services, foreign affairs and many more. Your career success drives our success.

Benefits: Inter-Con offers excellent full-time and part-time benefits that include: flexible scheduling to accommodate lifestyle commitments, vacation, sick leave, medical, dental, sponsorship for Top Secret Clearance, comprehensive training, discounts on higher education and much more.

Partner with us to begin a journey that begins with a commitment and leads to a career of a lifetime. Stand out. Be proud. Be Inter-Con!

Employment Opportunity

At Inter-Con we take pride in providing customized security solutions for our clients. To us, that means the right officer in the right place and at the right time. In many cases our clients desire a softer security plan that meets their values and needs, but where high value people and assets are involved, others may prefer a more obvious security presence.

Specific benefits include:

• Competitive Pay
• Recognition and Reward Programs.
• Training and Career Development.
• Opportunities for Medical, dental, Holidays, vacation and sick, and 401 (k) retirement plan.
• Uniform and equipment provided
• Additional benefits vary depending on position.

Job Description:

We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to our executive leadership team. The ideal candidate will serve as a key point of contact and resource, ensuring smooth operations and efficient communication within the organization. This position requires a dynamic individual capable of managing multiple priorities, maintaining confidentiality, and delivering results in a fast-paced environment.

Key Responsibilities:

• Calendar Management: Coordinate and manage complex schedules, including meetings, appointments, and travel arrangements.
• Communication: Serve as a primary liaison between the executive team and internal/external stakeholders. Draft, review, and respond to correspondence.
• Meeting Coordination: Coordinate meeting locations (e.g. drinks/food/TV setups), Take detailed meeting minutes as requested, and follow up on action items.
• Travel Coordination: Organize domestic and international travel, including flights and accommodations.
• Document Management: Create, edit, and organize reports, presentations, and other business documents as requested.
• Event Planning: Assist the Corporate HR Manager in planning and executing company events, team offsites, and board meetings.
• Project Support: Provide administrative support for special projects, ensuring timely delivery and high-quality outcomes.
• Expense Reporting: Prepare and manage expense reports, ensuring compliance with company policies.
• Office Support: Oversee office-related tasks, such as supplies procurement and vendor coordination, as needed.

Qualifications:

• Education and Experience:
• High school diploma or equivalent; bachelor's degree in business administration, hospitality, or a related field is preferred.
• Minimum of 3-5 years of experience in an executive assistant or similar role.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion and confidentiality.
• Exceptional time management skills and ability to prioritize tasks effectively.
• A proactive mindset with the ability to anticipate needs and resolve issues independently
• Skills and Competencies:
• Experience working in a corporate or high-growth environment.
• Familiarity with budget management and basic accounting principles.
• Knowledge of other productivity tools such as Microsoft Teams, Zoom, and Concur.
• Additional Requirements:
• Notary License or willingness to obtain a notary license.

Veterans

Inter-Con is passionate about hiring veterans. In fact, we've hired thousands of veterans over the years and plan to keep hiring as many as we can. If you are veteran in search of a rewarding career among a team that holds an affinity for those who served as well as values your success and growth within our organization, please take a moment to review our website for all our extensive opportunities. Visit www.icsecurity.com/careers/.

Inter-Con Security Systems, Inc. is an affirmative action employer who provides equal employment opportunities to minorities, females, veterans, and disabled individuals, as well as other protected groups. License PPO# 6822

California Applicants: Pursuant to the California Consumer Privacy Act, please review the Privacy Notice for California Residents found in Section 10 of our Privacy Policy which explains the categories of personal information that we collect and the purposes for which we use such personal information.