Athletics Administration Specialist

Working Title: Athletics Administration Specialist

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Intercollegiate Athletics

Department: 300022 - Intercollegiate Athletics Adm

Pay Rate: Maximum Starting

Specify Range or Amount: $44,677

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 02/18/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

James Madison University, a Division I member of the NCAA and Sun Belt Conference, is accepting applications for an Athletics Administration Specialist in the Athletics Administration office. The Athletics Administration Specialist provides support for the Director of Athletics, Athletics Executive Team and the department. This position is full time with a comprehensive benefits package.

Duties and Responsibilities:

• Serve as the official point of contact for all guests and phone calls coming into the Athletics Administrative Office.
• General administrative responsibilities for the Athletics Administrative Office to include daily mail distribution, departmental communications and other administrative tasks, as assigned by the Athletics Executive Team.
• Schedule departmental meetings, luncheons and guest appearances, as needed, including collaboration with Facilities and Aramark
• Support the Director of Athletics with scheduling, agenda preparation and email correspondence.
• Provide administrative support on special projects and established programs for Athletics Executive Team by:
• Facilitate production of the annual staff and student-athlete online handbooks in collaboration with the executive team by serving as point of contact for collection and organization of required information
• Utilize software to generate departmental surveys to include the student-athlete exit surveys; manage logistics to schedule interviews with student-athletes, Sports Administration and Faculty Athletics Representative; generate all student-athlete exit information into an annual report presented to the Athletics executive team and University Senior Leadership.
• Provide assistance as requested by Athletics Leadership with special projects including but not limited to administrative support relating to post season travel, drafting meeting minutes, etc.
• Serve as a back-up to the department in entering ePARS in the HRMS system and entering Payroll
• Oversee and Manage the Affiliate Process (new and renewals) for the Department, including any parking requirements.
• Oversee holiday initiatives and other initiatives sponsored by the department
• Partner with University Talent and Development and other offices on campus, as appropriate, to strategize opportunities specific to Athletics, including Coaches and Staff.
• Manages all team rosters in the Real Recruit Platform.
• Maintains Athletics Directory, including accurate departmental email listserv, cell phone log and updated organizational chart
• Oversees monthly birthday card recognitions.
• Oversee the Employee of the Month Program for Athletics and other Athletics recognition programs, which highlights exceptional service by Athletics Employees.

Qualifications:

Required:

• General knowledge of Intercollegiate Athletics
• Understanding of administration, organization and budgets
• Demonstrate-able customer service knowledge reflecting significant customer service experience
• Significant experience with Windows and Microsoft Office
• Demonstrated experience and proficiency in oral and written communication
• The ability to learn and operate within State and university guidelines
• Proven ability to effectively communicate with diverse populations and maintain confidentiality.
• Ability to prioritize tasks and meet deadlines

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.