Administrative Specialist - Administrative

Georgia State University
38,000
tuition assistance
United States, Georgia, Atlanta
1 Park Place (Show on map)
Feb 11, 2025
Description : Administrative Specialist - Administrative Student Life Georgia State University The Administrative Specialist-Administrative position will serve as primary support to Student Organizations, Fraternity & Sorority Life, as well as additional support as needed for the larger Student Life group, including Student Media, Spotlight Programs Board, and overall Student Life. This position will support the Student Life and Student Organizations Resources reception space and deliver support services to student organizations and general students in the associated Student Life areas. WHAT MAKES Student Life A GREAT PLACE? * A flexible work environment * Generous benefits, including health, dental, vision, tuition assistance, retirement, etc. * A knowledge-sharing organization that works collaboratively with diverse partners. * Professional development opportunity and mentorship * A rapidly growing center within an academic setting HERE IS WHAT YOU WILL DO Direct and monitor all aspects of front-line operations (e.g., opening and closing office, answering phones, addressing student inquiries, routing calls and correspondence, disseminating and distributing information and mail, scheduling appointments, and maintaining the calendar and monitoring office supplies); maintain service contracts on office equipment for the Student Organizations Services suite, Student Life administration suite, and Fraternity & Sorority Life (FSL) office suite. Responsible for recruitment, training, supervising, and evaluating 4-6 student office assistants. Provide administrative support for the university-wide student organization/student engagement software platform. Completes eligibility verification for student leaders (using Banner). Assists with assigning FSL students to Banner cohorts and creates academic reports for the FSL community. Provides programmatic support for events and activities (e.g., trainings, etc.) for any areas of Student Life. Assist in the processing of registered student organizations (RSO) re-registration submissions, ensuring all submissions meet University guidelines. Process departmental purchases through the University Purchase Card system and Panthermart ensuring compliance with all University Accounting guidelines. Coordinates travel and arrangements for training retreats (including site reservations and travel), and student participation in regional and national conferences. Assists staff with travel arrangements for attendance at conferences and trainings. Serve as a Notary Public. Assist in developing policies and procedures regarding the administration of the spaces associated with Student Life. Assist in the communication of policies and procedures to university constituents (RSO student leaders, RSO advisors, general students); assist in monitoring compliance with policies and procedures. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Hiring Qualifications: Bachelor's degree and two years administrative experience; or high school diploma or GED and six years administrative experience; or a combination of education and related experience. Preferred Hiring Qualifications: Previous experience in a Higher Education setting Prior experience in an administrative support role Experience working with Banner, Spectrum, or Student Engagement software, i.e. Campus Labs or Engage Willingness to work in a team-oriented and collaborative environment, Outstanding leadership, management, and interpersonal skills to relate to and work with a variety of faculty, students, parents, staff, and community members. College/Business Unit : Dean of Students Department : Student Orgs Location : Atlanta Campus Shift : Monday - Friday 8:30am - 5:15pm Salary : 38,000 Pay Grade : 12 FLSA Status : Non-Exempt Job Type : Full Time (Benefits Eligible) Job Posting : 02/11/25, 5:00:00 AM Closing Date : 02/25/25, 4:59:00 AM Special Instructions : To be fully considered for this position, all candidates at the time of submission, must provide the following documents: A complete and accurate GSU application, Cover letter addressing this specific position, Resume, List of at least three professional references Georgia State University Values : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents. USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.