Benefits Manager

Vaco
$75,000.00 - $100,000.00 / yr
life insurance, 401(k), retirement plan
United States, Ohio, Columbus
Feb 14, 2025
We are seeking a dynamic and experienced Benefits Manager to oversee and manage all aspects of our company's benefits program. This role requires a strong background in managing key functions such as Vendor Relations, Health & Welfare benefits, 401(k) plans, Reporting, and Benefits Administration. The ideal candidate will be a strategic thinker with a deep understanding of benefits compliance, employee well-being, and vendor partnerships. As a Benefits Manager, you will ensure the seamless administration of our employee benefits offerings while optimizing cost-effective and competitive solutions for our workforce. Key Responsibilities: Vendor Relations: Manage relationships with benefits vendors, including health insurance providers, 401(k) plan administrators, wellness program providers, and other third-party service providers. Ensure effective communication, service delivery, and problem resolution. Negotiate contracts, manage renewals, and oversee performance metrics to optimize cost and service quality. Health & Welfare Benefits: Administer and oversee the company's health and welfare benefits program, including medical, dental, vision, life insurance, disability, and wellness initiatives. Stay current on market trends, regulatory changes, and compliance to ensure the program meets both employee needs and legal requirements. 401(k) Plan Management: Manage the administration of the company's 401(k) retirement plan, ensuring compliance with all regulatory requirements and plan documentation. Work with internal teams and third-party providers to manage plan enrollment, participant education, contributions, distributions, and audits. Reporting & Compliance: Generate accurate and timely reports on benefits program utilization, employee participation, and financial impact. Ensure compliance with all federal and state regulations (e.g., ACA, ERISA, HIPAA, IRS regulations). Prepare for and participate in audits related to benefits programs. Benefits Administration: Oversee day-to-day benefits administration including enrollment, eligibility, claims support, and employee inquiries. Provide guidance and support to employees regarding benefits questions and concerns, helping to resolve complex issues effectively. Program Optimization & Strategy: Analyze and recommend opportunities to enhance benefits offerings, streamline administration, and drive employee engagement. Collaborate with HR and leadership teams to align benefits strategy with organizational goals. Employee Communication & Education: Develop and implement effective communication strategies to educate employees about benefits offerings. Organize open enrollment periods, benefits workshops, and other initiatives to ensure employees understand their options and make informed decisions. Qualifications: Bachelor's degree in Human Resources, Business Administration, or related field. Minimum of 4 years of experience managing employee benefits, with a focus on Vendor Relations, Health & Welfare, 401(k), Reporting, and Benefits Administration. Strong knowledge of benefits laws and regulations (e.g., ACA, ERISA, HIPAA, IRS). Proven experience with benefits administration software and reporting tools. Excellent interpersonal and communication skills, with the ability to build strong relationships with vendors, employees, and leadership. Strong problem-solving skills and ability to manage complex issues. Detail-oriented with exceptional organizational skills and the ability to prioritize multiple tasks. Preferred Qualifications: Certified Employee Benefits Specialist (CEBS) or similar professional certifications. Experience with large-scale benefits programs and multi-state operations. Knowledge of self-funded plans, wellness initiatives, and cost containment strategies. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and HRIS/Benefits administration platforms. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.