Project Specialist

STV is currently seeking a Project Specialist in our North Charleston, SC location. Consideration will be given for our Columbia SC office for highly qualified candidates. The successful candidate will provide project and administrative support to our Carolinas and regional team. The position will work with our teams to complete various project aspects as needed, including managing project documents, organizing files, and other items as needed.The Ideal candidate will work typically with little direction and complete new assignments with general instruction to independently determine appropriate methods and procedures for completing new assignments.

Responsibilities:

Assist Project Managers and Senior Project Managers as follows:

• Develop project correspondences and maintain project files.
• Work with Project Managers to setup initial project documents including the Project Management Plan.
• Prepare, secure, manage, and review subconsultant documentation including sub agreements and certificates of insurance.
• Prepare and maintain Project Management Plans, Project Manuals, Health & Safety Plans, and Project Quality Plans.
• Correspondence and coordination with stakeholders and permitting agencies
• Collect information from all project disciplines for project deliverables, including but not limited to drawings, specifications and calculations, and format as a cohesive document.
• Schedule meetings and own the logistics required for setting up the meeting.
• Support PMs in the day-to-day management and administrative activities required for efficient delivery of STV's services and deliverables.
• Support the PM with project controls - schedule and costs.
• Assist the PM and STV's accounting department in prebills, tracking, and collecting payments.
• Track earned value and assist with estimates to complete on projects.
• Assist in project controls including submittals, QC, and related documentation.
• Prepare meeting notes, track action items, and prepare agendas for project status meetings.
• Track and monitor project budgets on a weekly basis.
• Log and distribute construction submittals, shop drawings, and RFIs to appropriate team members during the construction phase of projects.
• Project closeout - Assist the PM in review of project documentation completeness and accuracy.
• Project closeout - Assist in the review of subcontracts to ensure scope of work was performed.
• Project closeout - Assist in preparing project information for inclusion in STV's knowledge management system.
• Prepare expense reports for senior staff.
• Review staff timecards and confirm codes.
• Prepare time transfers for staff timecards as directed by senior staff.
• Perform additional responsibilities as required by business needs.
• Perform some limited administrative office duties including but not limited to ordering/organizing office supplies, mail, coordinating office events, and other duties as needed.

Requirements:

• 1-3 years of related experience preferred (preferably in A/E/C firm).
• Bachelor's degree or equivalent certification/experience in one of the following fields: Engineering Technology, Architecture, Planning, Business Administration, Accounting, or Construction/Project Management.
• Proficiency with Microsoft suite, including Outlook, Word, Excel, and PowerPoint is required.
• Strong written and interpersonal communication skills.
• Strong analytical and problem-solving abilities.
• Ability to work with a multidisciplinary project team.
• Exceptional time management and organizational skills.
• Self-starter
• Proficiency with DocuSign, BlueBeam Revu, Adobe, Bentley ProjectWise, and/or Microsoft Project is a plus.

Compensation Range:

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At STV, we are fully committed to expanding our culture of diversity and inclusion, one that will reflect the clients we serve and the communities we work in, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.

STV offers the following benefits * Health insurance, including an option with a Health Savings Account * Dental insurance * Vision insurance * Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) * Disability insurance * Life Insurance and Accidental Death & Dismemberment * 401(k) Plan * Retirement Counseling * Employee Assistance Program * Paid Time Off (16 days) * Paid Holidays (8 days) * Back-Up Dependent Care (up to 10 days per year) * Parental Leave (up to 80 hours) * Continuing Education Program * Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV's good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.