Administrative Assistant III

F_TEP-Campus Employees

Temporary Employment

83911BR

Job Summary

The anticipated duration of this temporary assignment is approximately 6 months.

The UCSF Fresno Department of Emergency Medicine academic office provides high-level administrative support services to support the professional commitments of faculty, fellows, and residents. The administrative assistant plays a key role in supporting various administrative and operational functions.

Key Responsibilities:

• Academic Affairs Coordination
  • Assist with coordination of academic activities and faculty support.
• Finance & Human Resources
  • Process reimbursement requests.
  • Handle payroll issues.
• Facilities & Hospital Liaison
  • Act as liaison between faculty and hospital facilities.
• Learner Services
  • Provide administrative support for residents and fellows.
• Communications & Technology
  • Troubleshoot technical issues for faculty.
  • Support with newsletter and website coordination.
• Event & Meeting Support
  • Coordinate and support events and meetings.
  • Take meeting minutes.
• Mail & Supplies Management
  • Distribute mail.
  • Restock supplies as needed.
• Special Projects & Assignments
  • Oversee or perform special projects that are highly sensitive or complex in nature.
  • Compile and manage data for various tasks.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

• Minimum of two years' experience in related area such as administration, project/program management, event planning, analysis.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Service oriented and responsive to questions and
• requests. Ability to interact in a professional, resourceful, and courteous manner.
• Solid organizational skills, attention to detail, and ability to multi-task with demanding timeframes.
• Working knowledge of Microsoft Office suite and other computer application programs.
• Ability to use discretion and maintain confidentiality.
• Ability to use sound judgment in responding to issues and concerns.
• Knowledge of financial analysis and reporting techniques.
• Demonstrated excellent attendance and reliability.
• Customer service experience with the ability to provide timely and attentive service to learners, faculty, colleagues and other stakeholders.

Preferred Qualifications

• Working knowledge of relevant policies and regulatory requirements in the health professions education industry.
• Knowledge of educational technology and systems.
• Ability to troubleshoot and triage related technology issues.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

TEP

Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support, Temporary Employment

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Temporary Employment

Percentage

100%

Location

Fresno, CA

Work Style

Fully On-Site

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday-Friday, 8am-5pm