Executive Business Administrator
 Microsoft | |
 United States, Washington, Redmond | |
 Feb 20, 2025 | |
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OverviewThe Quantum team is redefining what is possible with technology-creating unprecedented possibilities to solve humanity's most complex challenges. Our team combines hardware innovation with software technologies and Azure services to build a scalable quantum computer in an industry-leading quantum ecosystem. We are looking for a dedicated Executive Business Administrator to join our team. The ideal candidate thrives in a fast-paced environment, has strong attention to detail, and embraces challenges with high energy and a positive attitude. In this role, you will provide administrative support to the Technical Fellow and work closely with other senior leaders. You will excel in administrative functions and collaborate with teams across the organization. The ideal candidate should be able to multi-task, make quick decisions, and adapt to a dynamic environment. Proficient communication, interpersonal skills, and professionalism are essential. You should balance collaboration with independent work and be comfortable with ambiguity. An experienced Executive Business Administrator who can handle problem-solving and project management will be highly effective. Achieving accurate results, removing administrative roadblocks, and working well within a team are crucial. Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
ResponsibilitiesProvides strategic calendar management and time planning support for the manager, ensuring the schedule aligns with their priorities and commitments. Aligns the calendar based on knowledge of the manager's preferences and operating styles. Ensures preparation of meeting settings and participant attendance, involving team members in tactical logistic support as appropriate.Owns the coordination, logistics, and direction for events. Proactively drives actions needed to ensure event outcomes. Acts as a point of contact, collaborates and coordinates with stakeholders to set up events as needed, and manages supplier and business relationships end to end.Balances multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable. Takes accountability for project outcomes and drives stakeholder accountability through consistent communication.Maintains and manages up-to-date space-management processes and team spaces. Assists with org-wide events run by the administrative team.Provides group-level support for the team.Manages domestic and international travel logistics, trip preparation, and expense reporting.Be available to respond to critical requests and emails outside of core work hours.Other responsibilities may include:Providing back-up support (calendar, travel, expenses) to others on the Leadership team, as necessary.Working closely with other members of administrative leadership to increase cross-team collaboration.The successful candidate will:Have proficient interpersonal, organizational, planning, and time management skills. An ability to work independently, deal with ambiguity, and solve routine problems proactively and effectively.Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all interactions. Possess a high level of self-awareness and intrinsic appreciation for the value that admins provide.An aptitude to work independently without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail.Work successfully in a team environment, building effective working relationships inside and outside of the group, accommodating work styles and perspectives of diverse individuals.Proficient in judgment, problem resolution, teamwork, negotiation, budgeting, and analytical skills, decision-making skills, and the ability to work under pressure required.Uphold the highest level of integrity and business professionalism and deal with highly sensitive data with absolute confidentiality.Ability to work with global timelines and respond/adjust schedules accordingly is extremely important in this role.In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.OtherEmbody our culture and values | |