Office Coordinator

First Supply is looking for a detail-oriented and customer-focused Office Coordinator to support the administrative, accounting, and human resources functions at our new Distribution Center. The ideal candidate is highly organized, an excellent communicator, and comfortable working with people. This role requires strong multitasking abilities, the ability to prioritize tasks effectively, and a keen eye for accuracy and attention to detail in all accounting and administrative duties.

At First Supply, we value your opinion, help you reach your goals, and make it easy for you to maintain a work-life balance. Start your career today and have fun while doing it!

Handle incoming calls, greet visitors, and direct them appropriately.
• Sort and process incoming and outgoing mail.
• Provide orientation to new employees as needed.
• Maintain conference and training room calendars.
• Coordinate staff meetings, training sessions, and promotional events.
• Order and maintain office and computer supplies.
• Supervise office equipment installation, repairs, and maintenance contracts.
• Assist with timecard corrections and prepare biweekly payroll reports.
• Assist with accounting functions, including coding and submitting expenses and invoices.
• Maintain vendor PO records and resolve discrepancies.
• Balance ledger accounts and reconcile the petty cash account.
• Monitor and collect employee purchase accounts.
• Work with the Credit Manager on major accounts receivable reconciliation/collections.
• Process cash handling, credit card transactions, and journal entries.
• Provide back-up for routine billing, both direct and inter-company direct.
• Ensure office equipment is installed and maintained properly.
• Other duties as assigned by the Distribution Center Manager or Regional Accounting and Operations Manager.

• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.
• Experience with accounting and payroll functions preferred.
• Proficiency in office software and administrative systems.
• Ability to handle confidential and sensitive information responsibly.

About First Supply

First Supply is a leading main channel wholesale distributor providing industrial customers and building contractors with an extensive line of products and services. First Supply features manufacturer product lines in the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 700 employees in 29 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois and Michigan UP. The company has over $100 million in inventory and over $400 million in annual sales.

First Supply also owns and operates 18 Kitchen & Bath Stores in 5 midwestern states under the Gerhard's Kitchen & Bath and Kohler Signature Store brands. Gerhard's is the largest, most versatile kitchen & bath store in the upper Midwest. We offer a huge variety of kitchen and bath choices from contemporary to traditional styles, along with service you won't find anywhere else. The Kohler Signature Stores are a kitchen and bath showroom that provides a distinguished Kohler experience where designers and homeowners can get hands on with hundreds of products, exclusively from the Kohler brands!

First Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.