New

Administrative Assistant I

University of Texas at Dallas

$39,000 - DOQ

medical insurance, dental insurance, vision insurance, paid time off, paid holidays, retirement plan, remote work

United States, Texas, Richardson

Feb 22, 2025

Posting Details

Posting Number	S06215P
Position Title	Administrative Assistant I
Functional Title
Department	Management
Salary Range	$39,000 - DOQ
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	02/20/2025
Posting Close Date
Open Until Filled	No
Desired Start Date
Job Summary	The Administrative Assistant I provides essential administrative support to faculty and students in the Jindal School of Management ( JSOM). This position is responsible for managing tasks critical to the success of students, faculty, and staff, including administrative, financial, and budgetary support. The role includes maintaining tracking spreadsheets, reporting tools, and managing the operating budget for the Healthcare Management Area and the Center for Healthcare Leadership and Management.
Minimum Education and Experience	Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.
Preferred Education and Experience
Essential Duties and Responsibilities	Faculty Support: Assist faculty with paperwork for approval procedures, purchasing requests, travel arrangements for faculty and student groups, expense report reviews, and travel vouchers for reimbursement. Manage reconciliations, inter-departmental transfers, and track account funds, providing updates and processing purchases for membership renewals, registrations, and external payments. Create and maintain a database of faculty publications, events, impact, engagement, and other contributions to the university. Support Programs on various activities as needed, including: Support recruitment activities, ad campaigns, web and search engine campaigns, and scholarship yield efforts. Manage website content to facilitate program recruitment. Collect, manage, and summarize data and records required for program operations and accreditation. Assist with student inquiries regarding internships, job placement, and program-related matters. Event and Career Support: Organize and oversee events, workshops, conferences, and student competitions. Manage business relations related to internships and full-time job opportunities in collaboration with the Career Management Center. Maintain records required by the university and accreditation bodies. Administrative Operations: Research, enter, and update faculty, student, and program-related data each semester/year. Perform additional administrative duties as needed to support the Healthcare Management Area and Center for Healthcare Leadership and Management. Additional administrative duties as needed.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	Remote Work Notice A hybrid remote work schedule may be available (currently 1-day remote weekly). Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment. Use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time. What We Can Offer UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including: Competitive Salary Tuition Benefits Internal Training Medical insurance - including *100% paid* employee medical coverage for full-time employees Dental Insurance Vision Insurance Long and short-term disability Retirement Plan Options Paid time off Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. About Us UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. "LilyPad" lactation facilities are located throughout the campus. There are several Employee Resource Groups (ERGs) comprised of individuals who share common interests to help build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals). Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth ( DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.