Financial Specialist

Position Description:

Every great life-changing discovery begins the same way-with new knowledge. It can change everything, from a single life to the future of entire communities. That's why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW).

As a Financial Specialist, you will, under the direction of the CIBMTR (Center for International Blood and Marrow Transplant Research) Financial Analyst perform financial and business-related analysis and research. Prepare monthly and quarterly financial reports and monitor daily financials of research/grant accounts.

Responsibilities:

• Coordinates development, maintenance, implementation, and documentation of financial operations.
• Prepares reports, ad hoc analysis, and transactional activities required to support financial analysis functions.
• Verifies accuracy of reporting data, financial performance indicators, and computes basic financial arithmetic.
• Prepare and provide various monthly and quarterly financial reports for analysis and projections, weekly analysis of committed costs report and cash flow statements.
• Note daily financials of corporate accounts to assure appropriate spending within grant/contract guidelines and MCW policies. Project budget accounts and expenditures. Track MCW Oracle project accounts, including assessing salaries based on awarded sponsor budget.
• Check purchase orders (PO) and commitments for sufficient funds. Process PO's through MCW iProcurement system for fully executed agreements/subcontracts.
• Communicate PO details to appropriate stakeholders and provide a subcontract monitoring tool as needed.
• Track corporate accounts to ensure accuracy of budget assignments and expenditures.
• Assess efforts of Personnel awarded in grant/contract budget, including communicating with collaborating departments to assess efforts for their faculty/staff in our awarded grant/contract budgets. Maintain a placeholder tracking sheet for efforts that are in a placeholder account and process an FRF (funding reallocation form) as needed to ensure faculty/staff are charged appropriately.
• Maintain a line-item budget for each faculty/staff in our division to track their labor distributions.
• Reconcile various accounts and process invoice payments.
• Complete subcontract monitoring tool required.
• Collaborate with vendors on outstanding invoices to ensure all payments are made within project dates to utilize available funds. Assist in completing final checklists.
• Interact with faculty/staff on grant agency spending policies and procedures.
• Prepare all deposits for external and internal funds received by the Division.
• Assist in preparing and writing grant information for submission, CIBMTR annual budget and special projects as needed.

Knowledge - Skills - Abilities

• Knowledge of economics, accounting, mathematics, administration, English language, law, government, and human resources. Knowledge of Microsoft Office Suite (specially Excel and Access),
• Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills.
• Speech clarity, speech recognition, finger dexterity, and wrist-finger speed while operating computers abilities required.

Preferred Schedule:



Mon-Friday - Hybrid

Position Requirements:

Minimum Qualifications:
Appropriate experience may be substituted for education on an equivalent basis.

Minimum education: Bachelor's degree
Minimum experience: 6 months

Preferred Qualifications:

Preferred experience: 2 years financial and/or grant experience.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
• 403B Retirement Package
• Competitive Vacation, Sick Time, and Paid Holidays
• Tuition Reimbursement
• Paid Parental Leave

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion. #LI-NK1

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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