Project Coordinator - Medina, OH

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Coordinator to join our amazing culture. In this role, you will provide administrative support to the local office (CTC). As a Project Coordinator, you are a part of a dynamic team that allows you to grow as Convergint grows. This position sits onsite in Medina, OH.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Coordinator.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer's best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What You'll Do

• Convergint's greatest strength is our people! You'll be an integral part of the team that facilitates alignment among teams, stakeholders, and departments.
• Assist with project delivery and administration of multiple installation projects throughout their life cycle.
• Work with multiple Field Project Managers to ensure project delivery meets clients' expectations and the project is completed on time and within budget.
• Oversee financial aspects of projects within financial systems and project management applications, ensuring effective financial monitoring using multiple software tools and basic mathematical principles to monitor budget, actual project cost and anticipated cost commitments.
• Act as central information source by maintaining, communicating, and distributing highly detail-oriented project updates in conjunction with company and client requirements.
• Follow up daily with field team members to status and assess project health accordingly.
• Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
• Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.
• Organize, administer, and maintain electronic, and hard copy filing systems in accordance with Convergint's record retention policies and procedures, including regular review of project files/folder structure and contents, archiving and preparation for project team use. Maintain excellent record keeping with a high level of organization.
• Coordinate material orders with purchasing department.
• Work with vendors to actively track material orders and delivery dates. Manage the receipt, tracking, and reconciliation of project materials in the warehouse to ensure accuracy and inventory control.
• Collaborate with Field Project Managers and the Office Cost Administrator to prepare accurate project invoices, ensuring compliance with customer billing terms and precise analysis of completed work.
• Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.

What You'll Need

• Strong ability to work independently and as a team member.
• Ability to thrive in a dynamic and evolving environment, adjusting to shifting project requirements and priorities.
• Excellent verbal, written and interpersonal communication skills with a strong ability to facilitate a collaborative working environment and alignment among teams, stakeholders, and departments.
• Meticulous attention to detail.
• Customer Service skills and awareness for customer care/satisfaction.
• Strong computer skills - Word / Excel / Outlook.
• Ability to learn and navigate complex software applications.
• Excellent organizational skills and the ability to handle multiple projects simultaneously within tight deadlines.
• Demonstrated initiative with a proactive mindset, actively seeking opportunities to enhance project success and drive continuous improvement.
• Strong analytical skills necessary to resolve problems and look for solution.
• Strong financial analytical skills and proficiency in financial monitoring and reporting.
• Perform other duties and responsibilities as requested or required.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities can realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all our colleagues:

• Company Holidays and Paid Time Off
• Fun & Laughter Day Off
• Medical, Dental & Vision Plan
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Tuition reimbursement
• Competitive salary and compensation plan
• Corporate Social Responsibility Day
• And much more...

Requirements:

Education: High School/GED or equivalent

Preferred Experience: (but not required):

• 1-3 years administrative support, office management or equivalent

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.