New

Administrative Assistant

Vaco
$23.00 - $25.00 / hr
United States, New Jersey, Shrewsbury
Feb 28, 2025
Client: Real Estate Firm Role: Administrative Assistant (Temporary to Permanent) Pay Rate: $23/hr - $25/hr Location: Shrewsbury, NJ (5 days a week onsite) Job Description: We are seeking a highly organized and proactive Administrative Assistant to join our team in Shrewsbury, NJ. This role is crucial in supporting our real estate agents and ensuring smooth office operations. The ideal candidate will possess strong administrative skills, a keen eye for detail, and a passion for providing exceptional support. A background in marketing or experience with Canva is highly desirable. Responsibilities: Administrative Support: Answer and direct phone calls, manage inquiries, and provide excellent customer service. Greet and assist clients and visitors. Manage and maintain office supplies and equipment. Schedule appointments and manage calendars. Handle incoming and outgoing mail and packages. Maintain organized filing systems, both physical and digital. Real Estate Support: Assist real estate agents with administrative tasks. Prepare and process real estate documents and contracts. Post and manage property listings on the MLS (Multiple Listing Service). Coordinate property showings and open houses. Maintain accurate and up-to-date property information. Marketing Support: Assist with marketing initiatives, including social media management and email marketing. Create marketing materials using Canva (preferred). Assist with the creation of property flyers, brochures, and online advertisements. Maintain marketing databases.Qualifications: Proven experience as an Administrative Assistant, preferably in a real estate environment. Strong organizational and time-management skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with MLS systems is a plus. Experience with Canva or other graphic design software is highly desirable. Basic understanding of marketing principles. Professional demeanor. Ability to work independently. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.