Project Coordinator II

Massachusetts General Hospital
United States, Massachusetts, Boston
15 New Chardon Street (Show on map)
Feb 28, 2025
Responsible for coordinating multiple project activities, managing documentation, and facilitating communication among team members to ensure the successful execution of projects. Tracks and ensures the schedule, budget, and details of project tasks are well organized. Organizes reporting, plans meetings, and provides updates to project managers. Provides guidance and support to other team members. Does this position require Patient Care? No Essential Functions -Maintains and monitors multiple project plans, project schedules, work hours, budgets, and expenditures. -Organizes, attends, and participates in stakeholder meetings. -Documents and follows up on important actions and decisions from meetings. -Prepares necessary presentation materials for meetings. -Ensures project deadlines are met. -Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project. -Assess project risks and issues and provide solutions where applicable. -Create a project management calendar to fulfill each goal and objective. -Conducts research, maintains data in systems, and provides reports to support projects. Education High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Experience Administrative or project support experience. 3-5 years required Knowledge, Skills and Abilities - Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously. - Basic financial/accounting skills. - Strong oral and written communication skills. Skills / Abilities / Competencies Required: The candidate should: * Be well-organized, self-motivated, and attentive to detail; * Be able to multi-task, problem-solve, function in a fast-paced environment, and manage time/work-load with minimal supervision; * Have excellent interpersonal communication skills to effectively communicate with a multidisciplinary team and research participants; * Have the ability to work independently, take initiative, and interact with clients and colleagues of multiple disciplines; * Cultural sensitivity and humility in working with older adults and stakeholders in community settings. * The Project Coordinator should be proficient in using administrative software (Excel, Word, Access, PowerPoint), webpage development, and electronic data capture systems (EDC). Working Conditions: The position will take place in the MGH CHOIR office environment and remotely. Some of the study work may require travel within the Boston area and will take place in community-based settings. Supervisory Responsibility: N/A The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.