Part-Time Administrative Assistant

Acara Solutions is seeking a Part-Time Administrative Assistant for our client in Buffalo, NY! In this role, you will be responsible for various office tasks, meeting scheduling, managing communications, maintaining records, tracking resources, and supporting the Offices of Regulatory and Quality Services.

We are seeking qualified candidates with:

• Proven experience in providing administrative support
• Excellent organizational abilities with a strong attention to detail
• A professional and polished demeanor

Here's what you'll do:

• Manage staff schedules and schedule meetings.
• Input time into work tracking platforms.
• Provide general administrative support to the team, including filing, data entry, and document management.
• Assist in preparing and organizing documents for ISO 13485 audits and regulatory inspections.
• Manage department supplies and maintain inventory.
• Assist with scheduling meetings, appointments, and webinars for the Chief Regulatory & Quality Officer.
• Prepare and distribute meeting agendas and minutes.
• Help maintain compliance records and documentation related to ISO 13485 and other regulatory standards.
• Assist in organizing and tracking regulatory submissions, approvals, and certifications.
• Support internal audits and document reviews to ensure adherence to quality management systems.
• Handle incoming calls, emails, and inquiries from stakeholders, directing them to the appropriate team members.
• Coordinate with internal teams to ensure timely communication and information flow.
• Assist with preparation of reports, presentations, and correspondence.
• Maintain accurate and up-to-date records for projects and compliance documentation.
• Assist with special projects as required.

Position Type: Direct Placement

Pay Rate: Up to $22/hr.**Depending on experience

Schedule: 3 days, 24 hours/week **100% Onsite (Parking is covered!)

Benefits: PTO & Sick Time, Paid Holidays, 401K with company match!

About Acara Solutions

Acara is a premier provider of recruiting and workforce solutions-we help companies compete for talent. With a legacy of experience in a variety of industries around the world, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

**Please send resumes to Cara at sellonc@acarasolutions.com for immediate consideration!!

Required Skills / Qualifications:

• High School Diploma required.
• Minimum 2 years' administrative support experience.

Preferred Skills / Qualifications:

• Associate's or Bachelor's Degree in Business, Healthcare or a related field preferred.
• Experience in a medical device, healthcare, or regulatory compliance environment is a plus.
• Strong organizational skills with an ability to prioritize and manage multiple tasks.
• Excellent communication skills (verbal and written).
• Proficiency in the Microsoft Office Suite.
• Detail-oriented with a commitment to maintaining accuracy.
• Ability to work independently and as part of a team.
• Proactive and self-motivated!