Senior Administrative Program Coordinator

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The Center for Asian American Studies was established in the College of Liberal Arts in 1999 as an academic unit that offers undergraduate classes and scholarship in the interdisciplinary field of Asian American Studies. The Senior Administrative Program Coordinator is responsible for working directly with the Director to oversee operations, organize programming, and develop an ongoing presence of Asian American Studies at the University of Texas at Austin and in the broader community. This position will provide advanced program administration and coordination for the Center for Asian American Studies in the areas of office administration, programming, course and curriculum administration, student advising, and publicity.

• Oversee all administrative functions at the Center to ensure smooth operations. In consultation with the College of Liberal Arts Central Business Services, manage all procedures related to hiring, budget, and accounting. In partnership with the CAAS Director, manage events, student scholarships, social media, website, and newsletter.
• Working closely with the Director, UT administrators, faculty and students to develop, plan, implement and evaluate programs promoting better understanding of Asian American issues and increasing participation and support for these programs.
• Work the College of Liberal Arts staff to administer course scheduling and course inventory for the Center. Advise students about the Asian American studies major, minor, graduate portfolio and career options. Participate in campus and community outreach programs by representing the Center at meetings with students, faculty, community members, and administrators.
• Student Advising -- Advise undergraduate students on degree plans for Asian American Studies majors and minors. Recruit majors with outreach efforts. Support Director with Graduate Portfolio.
• Coordinate associated programming with community groups and manage co-sponsorship activities. Develop, design, and disseminate outreach and publicity materials to students, campus communities, and local and national APA organizations. Update the Center website and social media.
• Hire and supervise student employees and interns and management of work assignments.
• Attend appropriate professional workshops and trainings as needed.
• Other related functions as assigned.

Bachelor's degree and five years of experience in program administration or program coordination; or Master's degree and three years of experience in program administration or program coordination. Ability to take initiative and work independently. Excellent written and verbal communication skills. Demonstrated ability to work with a variety of individuals and groups in a diplomatic and sustained manner. Experience tracking expenses, fiscal management and purchasing systems. Highly detail-oriented with outstanding organizational and time management skills. Ability to work with minimal supervision and ability to communicate effectively with colleagues, faculty and students.

Relevant education and experience may be substituted as appropriate.

Master's degree in related field. More than five years of experience coordinating or administering a program.

$57,000 + depending on qualifications

Typical office environment

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.