Proposal Specialist

Agfa HealthCare, is a division of the Agfa-Gevaert Group which is headquartered in Mortsel, Belgium and traded on Euronext Brussels (AGFB).

At Agfa HealthCare, we support healthcare professionals across the globe to transform the delivery of care. Our focus is 100% on providing best-of-suite Imaging IT software solutions that enable secure, effective and sustainable imaging data management.

From product development to implementation, our unified Enterprise Imaging Platform is purpose-built to reduce complexity, improve productivity and deliver clinical value. We use our proven track record as an innovator, our in-depth medical knowledge and our strategic guidance to help healthcare providers achieve their clinical, operational and business strategies.

The Proposal Specialist is a key contributor to the commercial organization who will work closely with a cross-functional team to support the regional RFP process. The primary purpose of the role is to support AGFA HealthCare's team in responding to RFP's using an RFP database, product knowledge, dividing and coordinating the work products of others, and ensuring proposals represent Agfa HealthCare's unique value to potential customers and industry consultants,

The ideal candidate will have excellent verbal, organizational, time management, technical and written skills to ensure quality proposals are delivered on time and clearly articulate the value of the Agfa HealthCare solution.

The candidate must be a self-starter who is extremely detail-oriented and strives for zero tolerance in meeting quality objectives and deadlines. Strong interpersonal skills are required to coordinate the efforts of numerous people to the end goal of a perfectly executed proposal. Responsibilities include the physical assembly of softcopy and/or hardcopy proposal submissions through aggregating a variety of materials and maintaining AGFA HealthCare's RFP database.

Job Duities & Accountabilities:

• Provide support to the sales and marketing process by leveraging firm-wide resources to respond to formal requests for proposal (RFPs) and related requests for information (RFIs). This role will provide an opportunity to interface with experts across all areas of the firm, as well as provide exposure to the full span of products and services offered.
• Manage the proposal process stage from initial review, assembling a cross-functional team, drafting proposal documents, graphics, and production of the proposal documents
• Support maintenance of an RFP answer database with a cross-functional team of experts
• Participate in the development of RFP templates and sample RFPs
• Maintain a tracking system and Win/Loss database
• Support maintenance of regional RFP process and materials
• Work to further streamline RFP process, continually improving the researching of responses, the readability and messaging of library content, ensuring most current information is used, acquiring and maintaining supporting data, and working with a cross-functional team to validate responses and add to the RFP answer database.
• Ensure consistency of look and feel of RFPs relative to AGFA HealthCare's branded style template
• Manage multiple projects consistently with prompt follow-through in a deadline-driven environment
• Provide submittal files electronically as required and/or assemble hardcopies and prepare for shipment
• Work with various departments internally to coordinate information required for RFP response: Marketing, Finance, Legal, Professional Services, Information Technology, Security, etc.
• Coordinate signatures, obtaining notarial services when required
• Improve the aesthetic appeal and branding of proposals where appropriate, and in line with branding guidelines set forth by the Marketing team
• Wordsmith library content and proposal responses to ensure a proposal has 'one voice'.
• Perform other duties as assigned by management.

Education:

• Bachelor's or Master's degree in a relevant discipline or equivalent experience.

• Must have ability to manage multiple projects and adhere to tight deadlines with a strong attention to detail
• Proficiency in Microsoft Outlook, Excel, Word, PowerPoint; Graphics capabilities and an eye for detail are critical
• Must possess strong writing and conceptual thinking skills. Must be able to foster productive working relationships with internal groups
• Team player and team builder; experience leading matrixed teams is a plus

• Healthcare and Medical Imaging experience is a plus
• Experience in maintaining an RFP data response repository a plus.

• Exceptional organizational skills with a strong attention to detail.
• Able to maintain sound judgment and professionalism under pressure.
• Able to balance long-term projects against daily tasks.
• Must be willing and able to follow directions, seeking help as needed.
• Must use good judgment and critical thinking skills. Collaborating with internal resources is essential to timely decisions and professional responses.
• Maintain our image and positioning in the marketplace through development and maintenance of RFP responses and relevant data in internal and external databases.
• Work with regional sales team to understand prospect and client needs to create customized RFP responses that highlight Agfa HealthCare's strategic and competitive advantage.
• Foster strong relationships with internal subject matter experts with particular attention to developing product knowledge.
• Take ownership of assigned RFPs from start to finish.

We offer a rewarding career in a field that impacts lives, the opportunity to work with a talented and committed team of individuals, training and career development programs, and a competitive compensation and benefits package. If you want to be part of this experience, we'll take you there!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment application process, please contact agfahealthcarehrna@agfa.com.

At Agfa HealthCare, we are passionate about creating an inclusive workplace that promotes diversity of Age, Gender, Gender Identity or expression, Race, Sexual Orientation, Physical Ability, Ethnicity, or any other aspect that makes someone unique. The differences among us are our strengths. We are committed to promoting a diverse, equal and inclusive workplace that fully represents the different cultures, viewpoints and backgrounds of our global organization and the world we live in.

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