Associate Vice President of Budget & Finance

Howard Community College ( HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

The Associate Vice President of Finance and Budget is responsible for ensuring the integrity of the College's approved budget and financial reporting. This role oversees the maintenance of the budget database, provides training on system usage, and assists in the development and preparation of the College's annual budget. Additionally, the AVP monitors budgeted position funds and manages the preparation of the budget book, along with all required county and state documentation related to the College's operating budget. The position also leads the annual budget close-out process.

The AVP will supervise and manage administrative and professional staff within financial management and general finance support functions. This role ensures compliance with all legal and institutional regulations relevant to assigned areas.

Furthermore, the Associate Vice President is responsible for overseeing all financial reporting for both the College and the College's Foundation. In the absence of the CFO, the employee will assume temporary role of duties in this position.

The AVP of Budget and Finance oversees the Finance Office's general support staff, ensuring efficient management of foundation accounting, cash and investment management, and payroll operations for the college. This role is responsible for preparing financial statements, leading audit processes, and managing the foundation's accounting reports, including financial statements and annual audit, to be presented to the Board of Trustees.

The AVP of Budget and Finance collaborates closely with the Human Resources department to monitor and manage position control, including monthly attrition calculations, ensuring accurate position tracking and budgeting.

This position requires cross-training across various financial duties within the Finance Department and serves as the primary backup the CFO during an absence. The AVP of Budget and Finance will work closely with the Finance Team to leverage data querying software for developing and maintaining finance department reporting, ensuring the successful execution of multiple finance-related projects.

Key responsibilities include overseeing the implementation and maintenance of information systems within assigned areas, ensuring accurate accounting of all financial transactions, and managing the preparation and maintenance of the college's multi-year staffing plan, in coordination with college leadership and the President's Team.

In partnership with the CFO of Finance, the AVP of Budget and Finance will update the college's five-year financial plan and play a pivotal role in cash management, investments, credit card processing, and managing banking relationships.

The AVP of Budget and Finance will oversee the preparation of monthly financial statements and analysis for both the college and foundation, and will be responsible for preparing various financial reports, including state and federal reports.

The AVP of Budget and Finance will ensure accurate transfer of annual budget data into the accounting system and verify its integrity. This role will review and approve all budget revisions, ensuring that required explanations, approvals, and allowable revisions are in place.

The AVP of Budget and Finance monitors all budgets regularly, providing support to cost center managers to ensure adherence to budget guidelines. This includes notifying managers of any budget concerns and offering guidance to resolve discrepancies. The role will also prepare ad-hoc budget reports as needed.

In support of the annual budget development process, the AVP of Budget and Finance maintains the budget base, including loading prior-year actuals and budget information, updating cost center and object code tables, and managing user roles and system access. The AVP may collaborate with consultants on system updates or changes.

The AVP of Budget and Finance is responsible for training cost center managers on the online budget development system, the budget closeout process, and running budget reports. This includes providing guidance on budget revisions and assisting managers in preparing their budgets.

Additionally, the AVP of Budget and Finance will calculate the college's health insurance rates in collaboration with the Vice President of Administration and Finance and the Salary and Fringe Benefit Committee. The AVP will assist with preparing budget schedules, communications, and documents for various stages of the budget development process, including projections for salaries, benefits, and other fixed costs.

The AVP of Budget and Finance is responsible for preparing the budget book, including submissions to the Board of Trustees, the county, and the final approved version. They will also prepare the annual CC-5 for the Maryland Higher Education Commission ( MHEC) and any other required documents or reports for Howard County Government.

The AVP will manage the annual budget closeout process, ensuring that all data is collected, reviewed, and compiled from cost center managers in a timely manner. Additionally, the AVP of Budget and Finance will ensure the security and confidentiality of all donor, payroll, benefits, and position-related data.

Other duties as assigned.

* Ability to operate routine accounting machines such as a calculator, computer, copier, and printer.

Direct supervision:

Indirect supervision:

* Administrative Staff: 1

Position requires a great deal of coordination with internal and external constituents. Extended hours during peak periods, fast pace, and busy, deadline-driven environment.

Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.

*Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).

Howard Community College ( HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.
HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.