HR Administrative Assistant

Omni Bedford Springs Resort & Spa

Join our award-winning team of associates at the luxurious and exquisite Omni Bedford Springs Resort & Spa. More than just a sought-after destination for travelers worldwide, the Omni Bedford Springs Resort & Spa flawlessly combines a rich history and historic charm with all of the modern conveniences one would expect from a four-diamond hotel property. The Omni Bedford Springs Resort & Spa offers unparalleled service and amenities to thousands of travelers each year.

Our Omni Bedford Springs Resort & Spa associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Bedford Springs Resort & Spa may be your perfect match.

The ASC Coordinator will be responsible for providing clerical and administrative support, for the Human Resources Department.

* Function as administrative assistant to ASC Team.

* Remain alert, courteous and helpful to guests and fellow employees at all times.
* Facilitate and manage office administrative duties, including maintenance and ordering of office supply inventory,
office supply organization, employee file maintenance, filing, typing and other clerical support duties as needed.
* Maintain Associate areas: hallway and bulletin boards; update regularly with creative, visually appealing and
relevant information to assist associates. Monitor required postings as needed.
* Greet applicants and provide them with information regarding the employment process. Conduct basic prescreening of applicants as directed by HR Manager.
* Type and mail regret letters as directed by the ASC Team. Maintain file of previous applicants and destroy the
previous year's applicants as the application materials become outdated.
* Assist with preparation of New Hire Materials, including preparation of Name Tags and assignment of Parking
Passes
* Assist with preparation of New Hire Materials for Onboarding & Orientation
* Attend job fairs
* Termination process
* Assist with the HR Audit
* Maintain central filing for common forms and replenish HR forms inside and outside the office.
* Assist in administration and execution of OMNI programs.
* Assist in execution of associate events.
* Administer safety programs.
* Attend and participate in regularly held meetings such as required.
* Manage mail process.

Tasks:
Birthday Cards, address labels, shoes for crews, flyers, power of one, power posters, updating bulletin board, PIF's,
re stocking papers /forms, references, filling, mail OSC nominations collecting, ATGT minutes, printing paystubs,
POE//b 'days-, Safety Committee

* High school graduate or equivalent.
* Human Resource experience preferred.
* MUST have strong computer skills, including advanced proficiency in Microsoft Office programs, Internet
research, and the ability to quickly learn new software.
* Must be a self-starter and able to successfully complete projects with minimal oversight.
* Must be comfortable working in a fast-paced environment.
* Exceptional organizational skills with the ability to prioritize and multi-task effectively.
* Promote and maintain a calm and welcoming atmosphere in the HR office.
* Friendly, energetic personality.