Office Manager

Description

JOIN OUR TEAM!

We're a mid-sized national non-profit with a broad mandate to help people build better lives, and here in Massachusetts we work with adults with intellectual and or developmental disabilities or autism. Lend your skills to a values-based organization to make a big impact! This is a full time opportunity with benefits and paid time off, and a $1,000 signing bonus paid in two equal installments, 3 and 6 months after joining our team.

Position Summary

The Office Manager is responsible for supporting the daily operations of the program and assists in all office duties including: participating in Fiscal and Admin duties as directed, maintain site and employee files, conduct regular audits on files for compliance, maintain tracking systems and participate in employee acquisition and required documentation. The Office Manager is responsible for providing supervision to administrative staff and oversight of administrative functions and activities of the office. A commitment to the RHD values should be demonstrated as job duties are performed.

Essential Duties and Functions

Staff Supervision

• Supervises clerical administrative staff - Administrative Assistants, File Clerks, and/or Receptionists.
• Maintain and track all staff training requirements and employee files according to program regulations.

Office Administration

• Purchase/order/distribute/maintain office supplies
• Complete and maintain forms, documents and records related to the participants, employees or the program in a timely and effective manner.
• Answer office phone calls, relay messages to the appropriate individual, and check phone messages regularly throughout the day
• Submit appropriate documentation to custodial department noting new admissions, moves, deaths, etc.; follow-up with change forms as necessary

Fiscal Reporting

• Process all incoming accounts payable invoices and maintain vendor relationships.
• Assist in distributing and maintaining site funds
• Responsible for creating and maintaining participant financial tracking systems, including monthly General Ledger review and submitting necessary adjustments.

Human Resources Support

• Provide administrative support to the Program Director for all employment-related activities including payroll, staffing, new hire processing, training record retention, and any other processes directed by the Program Director.
• All other duties as assigned

What You'll Love About RHD:

• Investment in Growth: We offer programs and workshops to our staff that support furthering education and the development of leadership skills.
• Dedication to Wellness: We value and prioritize our employees' mental, physical and emotional health by providing free online fitness classes, nutrition services, counseling sessions and webinars on health-related topics.
• Commitment to Values: We are committed to the fundamental value of dignity and respect for all human beings, to the empowerment of our consumers and staff, and to the flexibility to meet the changing needs of all of our partners and those we serve.
• Comprehensive health coverage including medical, eye and dental for qualifying staff.
• FREE $10,000 Life Insurance
• Work/Life Balance with paid time and a $1,000 sign on bonus for new full time employees paid in two equal installments 3 and 6 months after joining our team.
• Retirement Plan.
• Supplemental Benefits available.
• Employee Discounts such as: BJs Discount Membership offer, Sam's Club, Cell Phone Carrier.
• Discounts, Varying Entertainment Discounts and MET Home and Auto Discounts.
• RHD Boston provides residential, day, and individual supports to men and women with developmental disabilities in the Greater Boston area as part of a larger national non-profit based in Philadelphia, Pennsylvania.

Requirements

Qualifications

• High School diploma with five (5) years' related work experience

OR

• Associates Degree with three (3) years' related work experience

OR

• Bachelors' Degree with one (1) year of related work experience
• Valid driver's license.

This is an in-person office job in an open setting.

Resources for Human Development is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic information, veteran, or disability status.