Administrative Assistant

Do you want to build an impactful career to change the world for the better?

Geosyntec has an exciting opportunity for an Administrative Assistant to provide office and reception support in our Midtown Atlanta, GA office, training will be in our Kennesaw, GA office. The position plays a critical role in providing an excellent professional "first impression" in greeting clients and visitors. Primary responsibilities include backing up the receptionist answering phones, processing incoming/outgoing mail, inventory/ordering supplies, scheduling appointments and assisting with administrative tasks. This position requires strong attention to detail.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

Assemble and coordinate the production of reports, technical papers, forms and summaries and other documents of varying complexity and confidentiality prepared by, or under the supervision of a Senior Administrative Assistant, Office Manager or Branch Manager.
• Compose material and information and type and design general correspondence, memos, tables, reports and documents relating to client, project, and professional matters. Proofread copy for spelling, grammar and layout making appropriate changes. Responsible for accuracy and clarity of final copy. Sign correspondence as required.
• Create logs and databases.
• Create PowerPoint presentations and develop visual presentations for professional staff.
• Schedule and organize complex activities such as travel, client meetings, staff meetings, conferences, interviews and teleconferences, department and/or branch activities.
• Organize and prioritize large volumes of information and calls.
  • Sort and distribute mail. Draft written responses or reply by phone or e-mail when necessary. Respond to regularly occurring requests for information.
  • Field/answer routine and non-routine questions. Work in cooperation with other assistants to cover phones.
• Establish, develop, maintain, and update client, project, governmental agency and confidential filing systems, and as required.
• Interact directly and act as a liaison with other departments, outside agencies, clients and staff, under the direction of manager, professional staff and other senior management.
• Proof billing reviews and client invoices for accuracy.
• Perform related administrative tasks and assist other administrative staff as needed.
• Assist with scheduling Interview candidates in the Midtown Office.
• Communicate and work with vendors.

• High School Diploma or GED with 4 years of experience; or Associates degree (AA) with at least 2 years of experience; or a Bachelor's degree with no experience; or equivalent combination of education and experience supplemented by course work including business office procedures and related subjects. (required)
• Must be proficient in advanced MS Office (Work, Excel, PowerPoint), as well as proficient in Adobe Acrobat. (required)
• Working knowledge in COUPA is a plus.
• Must be organized and able to multi-task. (required)
• Availability to work overtime on short notice as required by project demands. (required)
• Valid U.S. driver's license and a satisfactory driving record. (required)

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