GA - Pre-Professional - VPSA - Business Operations - Fall 2025 - Spring 2026

Title: GA - Pre-Professional - VPSA - Business Operations - Fall 2025 - Spring 2026
Division Name: Student Affairs
Department: Vice President Student Affairs
Campus Location: Normal, IL

The Division of Student Affairs Business Operations Graduate Assistant will work closely with the Associate Director of Business Operations to enhance the effectiveness and efficiency of daily Business Operations for the Division of Student Affairs.

Specific duties and responsibilities include assisting with:
1. Creating and maintaining databases relating to Business Operations
2. Processing and/or review of invoices
3. Processing of required Purchasing paperwork including Agreements for Services, Purchase Order Amendments and Close Forms, etc.
4. Reconciling department accounts
5. Contract communication between the Divisional office and impacted departments
6. Updating and maintaining various spreadsheets
7. Other duties as assigned

$1510 per month

1. Eligible for appointment as per the requirements in the Graduate Assistant Handbook which can be found at https://hr.illinoisstate.edu/downloads/GA_Handbook.pdf
2. Must be a degree seeking graduate student at Illinois State University in Accounting

Bachelor's degree in Accounting or related field

Between 8:00am - 4:30pm, Monday - Friday

August 11, 2025 (or preferred June 1, 2025)

Resume, Cover letter, Reference List

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

There is an opportunity for this assistantship to begin working in June as an hourly student worker depending on course enrollment.

Note: If you have not yet been assigned a University ID, but are interested in applying for this graduate assistantship, please proceed with the graduate assistant application process. For the first question regarding your University ID, simply enter in nine (9) zeros (e.g., 000000000).

You must be eligible for employment in the United States and at Illinois State University and/or for the number of hours required for the position.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held. International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work up to 28 hours per week when the university is not in session. Please contact the Office of International Student and Scholar Services for guidance on visa restrictions on work hours. The University cannot grant exceptions to visa status rules/laws.

Benefits for Graduate Assistants can be found in the Graduate Assistant Handbook (http://hr.illinoisstate.edu/downloads/GA_Handbook.pdf).

Tracy Harms, tbwille@ilstu.edu
Jackie Fry, jmruss3@ilstu.edu

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.