Event Planner

If you're passionate about building a better future for individuals, communities, and our country-and you're committed to working hard to play your part in building that future-consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Job Description

Essential Functions and Responsibilities:

• Initiate and lead meetings with stakeholders to guide the development of effective practices for planning and executing productions, meetings, and events, including production meetings, technical rehearsals, and show runs.
• Procure and coordinate vendor production services. Negotiate vendor contracts to minimize liability and risks.
• Build and maintain relationships with internal and external partners.
• Serve as a member of an events project team and contribute to a wide variety of functional areas, including decisions around budget allocation and a hands-on approach to managing technical, design, and logistical elements.
• Manage any in-house or freelance technicians and event-specific contractors on Live Events and ensure that adequate and appropriate technical support is provided in advance, during, and following events.
• Assess the technical requirements of future events to ensure compatibility with the venues and to determine potential costs.
• Assist Sr Manager and Sr. Events Planners with events, coordinating teams that plan, implement, and manage all aspects of events.
• Assist with onsite production, load-in/out, and house schedules. Ensure that events are run in line with regulations pertaining to the Premises License. To liaise with licensing, safety, and emergency services officials as required. To obtain special permissions where required (pyro's, lasers, radio mic licenses etc.)
• Assists in managing and reconciling various event calendars.
• Assists with pre-event setups and post-event evaluations and budgets.
• Performs other related duties as assigned.

Knowledge, Skill, and Abilities:

• Demonstrated success managing event production teams and planning, developing budgets, and meeting budget goals.
• Excellent project management skills and the ability to manage complex timelines and multiple projects.
• Ability to work both independently and as part of a team. Proven leadership and management skills, with experience in staff and crew management.
• Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail-oriented..
• Exceptional customer service skills with the ability to cultivate partnerships.
• Demonstrated high confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.
• Knowledge of Microsoft Office suite and knowledge of cloud applications such as Google Docs and SharePoint. Knowledge of Health and Safety and Licensing Regulations.
• Ability to interact and successfully collaborate with various contributing groups and customers.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness. Demonstrated outstanding attention to detail.
• Resourcefulness and ability to problem solve and troubleshoot.

Competencies:

Organizational Impact:

• Works to achieveoperational targets withsomeimpact on department,Function, or Officeresults. The department, function, or office may be responsible for managing projects or processes.
• Performs work as directed with limited oversight.

Problem Solving & Decision Making:

• Responsible forleveraging a systems-thinking approach,making moderate improvementsof processes, systems,and plans within thedepartment, Function, orOffice.
• Problems and issuesfaced will requiredetailed informationgathering and analysis.Problems typically affectmultiple areas orspecialties.

Communication & Influence:

• Collaborates cross-functionally with employees within and outside ofthe department. Typically hasresponsibility forcommunicating withparties external to theUniversity.
• Works to influenceparties within andoutside thedepartment, Function, orOffice regarding policies,procedures, andpractices.

Leadership & Talent Management

• May provide guidance,coaching, and training toother employees in thedepartment, Function, orOffice.
• Demonstrates the WGUleadership principles inall aspects of service tostudents, employees, andpartners of WGU.

Job Qualifications:

Minimum Qualifications:

• Bachelor's degree
• 3+ years' experience

Preferred Qualifications:

• Experience with sound engineering/operation, lighting set-up/operation, and rigging supervision.
• Experience working in Tech events.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and forcefully lift/carry/push/pull objects weighing 21-40 pounds.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
• It requires some travel(5 or more events a year) and working evenings and weekends during events.
• Salt Lake City Office required

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Position & Application Details

How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It's not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu.

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.