Administrative Aide - Family Medicine Center

University of Illinois Chicago
United States, Illinois, Chicago
Mar 31, 2025
Administrative Aide - Family Medicine Center Administrative Aide - Family Medicine Center Hiring Department: Family Medicine Center Location: Chicago, IL USA Requisition ID: 1032841 FTE: 1 Work Schedule: 8:00am - 4:30pm Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: April 14, 2025 Salary Range (commensurate with experience): $64,330.50 - 99,411.00 / Annual Salary About the University of Illinois Hospital & Health Sciences System (UI Health) The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. Position Summary: Develops an efficient and effective approach to maintain daily workflow and assists with coordination of educating and preparing patients for the Child & Youth Center. The administrative aide is responsible for performing administrative duties in the clinic and supervision of clerical staff. Duties & Responsibilities: Provides administrative supervision of the daily activities of the unit, including management of projects, programs, staff and funds. Monitors and ensures compliance with unit/department, university, and governmental policies. Coordinates the preparation of and review of various administrative, personnel and patient needs, such as insurance information, collection of patient co-pays and reconciliation of deposits. Identifies and implements staff training on various systems such as EMR training, co-pay collection training, and employee time keeping training. Supervises front desk employees including assigning work and overseeing the training of new staff. Monitors and adjusts patient flow. Analyzes weekly scheduled and provides enough staffing, serves as back up when needed. Serves as a liaison between clinics and other constituencies and/or between different groups within the clinic (e.g., between a clinic director and clinic staff); provides information, assistance, and advice to patients. Sends notes to outside providers, coordinates referrals, generates authorizations, and notifies patients of next day procedures. Maintain HR/Payroll employee records including vacation, licensure/certification and work hours. Establishes and maintains system of ordering, tracking and reporting all budgetary items, including oversight and review of complex documents. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: 1. High school graduation or equivalent 2. Any one or any combination totaling five (5) years (60 months) from the following categories: A. college course work in business, finance, accounting or a related field: 60 semester hours or an Associate's degree equals one (1) year (12 months) 90 semester hours equals two (2) years (24 months) 120 semester hours or a Bachelor's degree equals three (3) years (36 months) Master's degree or higher equals four (4) years (48 months) B. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/14558?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-f0269917638c234bbe8306a6c7852a87