Business Services Entry Professional

Job Summary:

Professionals at the entry level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.

At the entry level, duties are limited in scope and are performed with guidance and direction from other professionals and are performed in a training and development capacity.

In this role, you will be responsible for a variety of administrative and operational duties that support our faculty, staff, and departmental functions. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

• Travel and Expense Reimbursement for Faculty: Process and manage travel and expense procurement and reimbursement submissions for faculty in accordance with department and University guidelines and timelines.
• Departmental Event and Meeting Planning: Assist in planning and executing departmental and program events and meetings, including logistics, scheduling, and day of coordination.
• Departmental Project Management: Support and assist with the management and execution of departmental projects, ensuring timelines and objectives are met.
• Maintenance of Clinical Schedules in QGenda: Ensure accurate clinical schedules are entered and maintained in Qgenda. Work with program assistants supporting providers to ensure timely and accurate updates are made.
• Call Schedule Creation and Maintenance via QGenda: Create call schedules, implement in QGenda, and ensure ongoing maintenance and updates as necessary.
• Faculty File Management: Support faculty affairs initiatives, including maintaining the faculty credentialing database and assisting with the timely renewal of licensing and hospital credentialing applications. Maintenance of faculty files and required documentation.
• Faculty and Staff Onboarding and Offboarding: Coordinate and manage the onboarding and offboarding processes for new and departing faculty and staff, ensuring smooth transitions.
• Medical Legal Coordination: Manage Medical Legal activities for the PM&R providers, including scheduling, invoicing, and communication to ensure timely and accurate processing.
• Reception for PM&R Administration: Provide reception duties for PM&R Administration, including answering and directing phone calls, managing email communications, and providing in-person reception when in the office.
• Cross-Training and Backup Support: Serve as a backup for other departmental business professionals, cross-training to provide support during peak times or absences.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of # days per week on campus and as needed for in-person meetings.

Why Join Us:

Thank you for considering joining our team. The fields of rehabilitation believe in using your whole body to improve your human performance. The department of Physical Medicine and Rehabilitation at the University of Colorado (which we affectionately call "CU PM&R") is at the forefront of using team science, regenerative medicine, and exercise treatments. It is uniquely situated in the state-of-the-art CU Anschutz Medical Campus, the first campus in the nation to be built from the ground up to bring research, education, and patient care into one visionary collaboration. Like the Rocky Mountains that provide a backdrop of our institutions, CU PM&R is on the rise! We combine the disciplines of rehabilitation medicine, physical therapy, psychology, speech/language therapy, and rehabilitation sciences into a singular department. The University of Colorado Department of Physical Medicine and Rehabilitation offers an exceptional learning and working environment. Our team of clinicians, researchers, educators, and administrative staff are dedicated to the advancement of physical medicine and rehabilitation and are committed to providing quality patient care. Our department is equipped with the latest technology and specialized equipment, enabling us to provide comprehensive care to our patients.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, education, healthcare administration, public administration, communications, or a directly related field from an accredited institution.
• 1 year of administrative professional experience in academic healthcare
  
  
  
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
  
  
  
  

Preferred Qualifications:

• 1 year experience providing administrative support for executive level role
• Office management experience in a medical setting
• 3+ years of administrative professional experience in academic healthcare
• Experience using Qgenda

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and in a team environment.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.

How to Apply:

For full consideration, please submit the following document(s):

1. Curriculum vitae / Resume

Questions should be directed to: Rebecca Holmberg, Rebecca.Holmberg@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $49,97-$63,566

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

Equal Employment Opportunity Statement:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.