Secretary

Job Title: Secretary
Location: Charlotte, Nc
Employment Type: Full-Time
Work Status: Non-Exempt
Reports To: Office Manager / Project Manager

Company Overview
Acousti is a leading provider of drywall and acoustical ceiling solutions, specializing in high-quality construction services for both commercial and residential projects. With over 75 years of experience, we have built a reputation for excellence, safety, and innovation. Our success is driven by a talented and dedicated team that collaborates to deliver exceptional results on every project.

Your Role at Acousti
As a Secretary at Acousti, you will provide critical administrative support to ensure our office and field operations run smoothly. In this role, you will contribute directly to the success of our company by ensuring efficient operations and delivering high-quality results. You will work closely with our dynamic team and play a key part in supporting our day-to-day operations, ensuring our high standards are maintained.

Responsibilities
In this role, you will:

• Coordinate and manage daily administrative tasks including answering phones, responding to emails, and greeting visitors
• Organize and maintain project files, jobsite documentation, and subcontractor/vendor records
• Assist with preparation of bids, proposals, contracts, and submittals for drywall and acoustical ceiling projects
• Track material orders, delivery schedules, and project timelines
• Support payroll by collecting and submitting weekly employee timesheets
• Maintain and order office supplies, ensuring inventory is well-stocked
• Collaborate with project managers and superintendents to support construction project needs
• Help ensure compliance with company policies, safety standards, and local regulations

What We're Looking for in You
To succeed in this role, you should have:

• 2+ years of administrative or office support experience (preferably in the construction industry)
• Strong organizational and time-management skills with attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to handle confidential information with discretion

Preferred Qualifications
In addition to the above, we would prefer candidates with:

• Familiarity with construction terminology and document management
• Experience supporting drywall or acoustical ceiling contractors
• Bilingual in English and Spanish

Why Join Acousti?

At Acousti, we offer more than just a job; we provide opportunities for growth and development in a collaborative, supportive environment. As a valued member of our team, you'll enjoy:

• Competitive Compensation: Based on experience, with opportunities for career progression
• Comprehensive Benefits Package: Including health, dental, and vision plans
• Retirement Savings: 401(k) program with company matching
• Company-Paid Insurance: Life insurance and long-term disability coverage
• Paid Time Off (PTO): Vacation, sick leave, and paid holidays
• Supplemental Insurance Options: Additional health-related benefits

Employee Perks

Acousti recognizes and appreciates the contributions of our employees, which is why we offer several perks to enhance your work-life balance and career development:

• Learning & Development: Access to training programs and career advancement opportunities, including tuition reimbursement
• Company Events: Team-building activities and company-sponsored events to foster a strong, collaborative culture
• Employee Referral Program: Earn rewards by referring your family and friends to join our team
• Employee Assistance Program (EAP): Providing support for both personal and professional challenges

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Acousti Engineering reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed.

Employment with Acousti Engineering is at-will.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship.

Acousti Engineering is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR * 60-1.4(a), 60-300.5(a) and 60-741.5(a))