Project Administrator

TriMark USA is the country's largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: www.trimarkusa.com

Why you'll love it here!

+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance

+ 401k
+ Community Service Day

+ Spotlight Awards

+ National Sales Excellence Awards

+ CFSP Prep Certification Program

POSITION SUMMARY:

• The Project Administrator reports to the Manager of Project Administration.
• Located in Mansfield, MA.
• Full-Time
• Hybrid

Review all foodservice equipment and design projects sold to ensure that the quotes are properly converted into the ERP project modules. Work closely with Contract Operations, Credit and Contract Sales to help facilitate the execution of projects. This position is responsible for project billings to the customer and reviewing costs and profit margins.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Review various reports, quotes and external documents to ensure congruity prior to project import and conversion.
• Confirm all change orders have necessary approvals prior to conversion.
• Ensure projects are executed properly, reviewing freight, pricing and labor prior to customer invoicing and upon project wind down.
• Reconcile all change orders, returns and shipments to ensure they are properly reflected in project metrics prior to generating customer invoicing.
• Communicate with Project Managers, Project Coordinators and Contract Sales to resolve discrepancies.
• Prepare project summary invoice for Contract Sales and Credit to review with customers.
• Create, update and distribute weekly open jobs status report.
• Process J05 orders (Job Credits) by reviewing that change orders are completed and accurate.
• Support Manager of Project Administration in reviewing and closing of projects.
• Assists in report generation to track and report on job completion and profitability.
• Perform other related duties as required and assigned.

COMPETENCIES:

• Basic accounting principles in the interpretation of a customer order and pricing
• Solid mathematical skills and ability to reconcile costs/margins
• Demonstrated clarity in written and verbal communications
• Identify and resolve issues in a timely manner
• Accurate data entry skills and attention to detail
• Proficient in Microsoft Office, including Word and Excel
• Understanding of Lawson M3 erp system preferred
• Ability to multi-task, organize and prioritize work

QUALIFICATIONS & EXPERIENCE:

• High School Diploma or GED, or equivalent military or practical experience.
• 2 years of experience in an administrative or office-related role, preferably in an accounting role.
• Ability to successfully pass a background check post offer acceptance.

#KFIndeed

The range provided represents the national average pay range for this position and is considered to be a general guideline. Pay for this position will reflect the candidate's unique qualifications and may be higher or lower than the range provided based on employee geographic location. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other local, state, and federal law.

In addition to base salary, this role will be eligible for participation in TriMark's' benefits programs, including medical, dental, vision, 401K (with employer match), etc. Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.

TriMark's commitment to diversity, inclusion and belonging is a purposeful mission of strengthening our organization and those we serve by uniting the unique and beautiful differences of our employees. This mission is instilled in the fiber of who we are as a company, setting the standard for our industry. We are committed to promoting diversity, inclusion and belonging through sharing, education, and experiences.

TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [emailprotected].

Scam Alert: TriMark will never ask an applicant for their social security number or to make a payment related to a job application or job offer, or to pay for workplace equipment. Further, all communications with TriMark recruiters will come from an e-mail address ending in TriMarkUSA.com. If you have any concerns about the legitimacy of a job posting or recruiting contact, pleasecontact [emailprotected]

• Mansfield, MA, USA