Office Support Person IV - HHS - Developmental Disabilities

Provides general office support to 14 administrative staff of the Developmental Disabilities and Early Intervention programs. Responsibilities include typing, answering telephone calls, scheduling meetings, large mailings, copying and filing.

* Complete intra-agency documents, responsible for information processing and storage, office correspondence for all staff in the form of letters, reports, creates files, budgets and special projects including the waiver re-certification notices, quarterly newsletters, annual plan.
* Fully participates in weekly staff meetings by preparing and organizing list of priorities to be reviewed, taking notes from meeting and distributing to staff.
* The OSP IV completes a wide variety of copying, faxing and e-mails and any follow up that is needed to disperse information to providers, families, State and County offices and Department staff.
* Enters and updates consumer demographics in the DD Database.
* Appropriately respond in a timely professional manner phone calls from all stakeholders.
* The OSP IV coordinates and plans the annual award ceremony including booking the venue, ordering flowers and awards, printing and mailing invitations and receives and tracks all reservations and payments.
* The OSP IV is a full participant in supporting an environment that encourages teamwork by assisting in the absence of the office receptionist or OSP and maintaining morale.*Work as a team to assure clerical efficiency by assisting other in completing typing/data entry and daily paperwork.
*Other duties as delegated.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MUST MEET THE FOLLOWING CRITERIA:

• High School Diploma preferred.
• Basic computer skills including Microsoft Outlook, Microsoft Word and Internet Explorer.
• Ability to follow County policies and procedures.
• Ability to respect confidentiality and HIPPA requirements.
• Ability to ensure familiarity and compliance with relevant federal, state, and county regulations, policies and procedures.
• Reliable means of transportation to get to work.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.