Administrative Assistant

At KI, we believe knowing our customers helps us serve them better. We listen. We observe. We understand that each customer has unique needs. So, we pride ourselves on helping our customers make smart furniture decisions by offering expert advice, design options and personalized solutions.Since 1941, we've positioned KI as the furniture company that best understands the furniture industry and is committed to providing customers with the smart solutions. By targeting specific markets with solutions for business furniture, university furniture, educational furniture, healthcare furniture and government furniture, we can quickly respond to our customers' unique needs - including the choice to procure furniture according to what fits their ordering and fulfillment process. That's why we say we offer far more than furniture. We're Furnishing Knowledge.

KI is seeking an Administrative Assistant for our Manufacturing Plant in Bonduel, WI. This position is responsible for providing administrative support to our Manufacturing Leadership Team including the General Manager, Operations Managers, Engineering & Human Resources. This is a full time position and successful candidates must be able to work hours ranging from 7AM - 4:30PM with typical hours 7AM - 3PM.

Responsibilities

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  Prepare daily and weekly Backlog, Incoming and Open Order reports.

  
  
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  Prepare weekly labor efficiency report.

  
  
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  Prepare weekly and monthly Goalsharing data and presentations with weekly MDQ report.

  
  
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  Run and prepare month end reports for manufacturing staff (i.e. Value Added, Gross Margin, X-Matrix, Shop Supplies R&M Expenses and others as needed).

  
  
• Process and maintain EAR's and prepare monthly labor transfer report.
• Assist with planning employee events
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  Prepare the General Manager's weekly letter.

  
  
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  Assist Human Resources in recruitment, filing, orientation and other administrative duties.

  
  
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  Balance and process petty cash quarterly.

  
  
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  Maintain General Manager's calendar.

  
  
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  Prepare meeting agendas, meeting materials and reserve meeting space.

  
  
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  Expense reporting

  
  
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  Maintain and order office supplies inventory.

  
  
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  Assist Engineering/Operations Managers with administrative needs

  
  
• Research order, COQ, and quote information as requested.
• Provide front office coverage including greeting location visitors and vendors

Qualifications

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  High School Diploma or Equivalent

  
  
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  Associates degree in Administrative Professional or related field (or work toward degree) preferred

  
  
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  Proficient computer skills (AS400, Microsoft Office, Notes, Data Tracker, PMC, query software)

  
  
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  Excellent organization skills

  
  
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  Ability to multi-task and prioritize tasks assigned by multiple managers

  
  
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  Ability to work independently and within a team

  
  
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  Ability to maintain confidential information

  
  

KI is an Equal Opportunity Employer.